Xero Bookkeeper & Personal Assistant

About JMW Digital

JMW Digital operates across the UK and UAE, specialising in digital marketing, eCommerce, and business consultancy. We are a fast-growing, results-driven agency looking for a highly organised and tech-savvy Personal Assistant / Bookkeeper / Administrative Coordinator to support our leadership team and business operations.

This role is ideal for someone who thrives in a fast-paced, international environment, managing financial tasks, administrative processes, and client communications while ensuring seamless business operations.

Key Responsibilities

Administrative & Personal Assistance

Manage schedules, appointments, and travel arrangements for leadership across the UK and UAE.
Handle email correspondence, document management, and meeting coordination.
Maintain organised records and ensure operational efficiency.
Provide general support to the leadership team on an ad-hoc basis.

Bookkeeping & Financial Management

Manage daily financial transactions, invoices, and payments using Xero & Wafeq.
Reconcile accounts, generate financial reports, and track expenses across the UK and UAE.
Ensure compliance with local financial regulations and reporting deadlines.
Liaise with accountants and financial teams in both regions.

Proposal Writing & Client Briefing

Research, draft, and submit business proposals tailored to UK and UAE clients.
Understand client requirements and translate them into structured briefs.
Maintain and update proposal templates and documentation.

Data Entry & Reporting

Accurately input and manage client and financial data.
Maintain databases within HubSpot & Google Workspace.
Generate reports and insights to support business decision-making.

Required Skills & Experience

Proven experience in bookkeeping and financial management (Xero, Wafeq).
Strong administrative, organisational, and multitasking skills.
Experience in proposal writing and translating client needs into structured briefs.
Shopify knowledge, particularly in technical specifications and eCommerce functionality.
Proficiency in Google Workspace, HubSpot, Slack, and other business tools.
Ability to work across time zones and coordinate with teams in the UK & UAE.
Excellent written and verbal communication skills.
Strong problem-solving ability and attention to detail.

Preferred Qualifications

Experience working in eCommerce, digital marketing, or international business operations.
Familiarity with UAE business regulations and financial reporting.
Prior experience in client-facing roles or project coordination.

What We Offer

A dynamic role within an international business environment.
Flexible working arrangements.
Professional growth opportunities.
Competitive salary and benefits.