Executive Assistant

Executive Assistant for Luxury Construction Company (Full-Time, Remote)
???? Work From Home | Long-Term Opportunity

About Us
Timeless Builds is a high-end construction and design firm specializing in luxury outdoor renovations, including custom swimming pools, hardscapes, and backyard transformations. We are known for our exceptional craftsmanship, attention to detail, and white-glove client service.

We are looking for a proactive, highly organized, and detail-oriented Executive Assistant to support our CEO in managing daily operations, client communication, scheduling, and administrative tasks.

What You’ll Do
? Executive Support: Manage the CEO’s calendar, schedule meetings, and handle reminders.
? Communication Management: Filter and respond to emails, draft professional correspondence, and communicate with clients, vendors, and team members.
? Project Coordination: Keep track of key construction project milestones, follow up on deadlines, and assist with documentation.
? Client & Vendor Relations: Maintain professional and timely communication with high-end clients, architects, and suppliers.
? File & Data Organization: Organize contracts, invoices, permits, and other essential company documents.
? Task & Process Optimization: Identify inefficiencies and suggest ways to streamline workflows.
? Basic Accounting & Expense Tracking (Preferred but not required).

Who You Are
? Highly Organized & Detail-Oriented – You thrive on structure and ensure nothing falls through the cracks.
? Excellent English Communication Skills – You can compose professional emails and handle high-level client interactions.
? Tech-Savvy – Comfortable with Google Workspace (Gmail, Drive, Sheets, Docs, Calendar) and project management tools like Trello, Asana, or ClickUp.
? Problem-Solver – You anticipate needs and take initiative without waiting for instructions.
? Discreet & Trustworthy – You will handle confidential business matters and must operate with integrity.
? Proactive & Resourceful – You don’t just wait for tasks; you find ways to make the CEO’s life easier.

Requirements
???? Experience: At least 2+ years as an Executive Assistant, Virtual Assistant, or similar role.
???? Availability: Must be available to work full-time (40 hrs/week) in Los Angeles (PST) time zone or have at least a 4-hour overlap.
???? Strong Internet Connection: Reliable WiFi + backup plan.
???? Home Office Setup: Laptop, headset, and quiet work environment.
???? Bonus Skills (Preferred but not required): Experience in construction, real estate, or high-end service industries.

What’s In It for You?
???? Competitive Salary – Based on experience, with potential bonuses for exceptional performance.
???? Long-Term Growth – We value loyalty and career development.
???? Fully Remote – Work from anywhere with a stable internet connection.
???? Stable & Consistent Work – Not just a gig – we’re looking for a long-term team member.
???? Be Part of a High-Caliber Team – Work alongside elite professionals in the construction and luxury service industry.

How to Apply
If you believe you're the right fit for this role, we want to hear from you!

1?? Send your resume (PDF format).
2?? Write a short cover letter (Tell us why you're the best fit for this job).
3?? Include the phrase "Timeless Excellence" in your subject line to show you pay attention to details.

???? Email applications to: [Your Hiring Email]
????? Deadline: [Set a Deadline for Applications]

We look forward to finding a top-tier Executive Assistant to grow with us at Timeless Builds!