Executive Assistant (Remote, New York-Based Executive)

About Us
At Elijah J Ventures (EJV), we are building a family office and venture studio focused on fostering high-impact businesses and investing in strategic ventures. We are looking for a dynamic and highly skilled Executive Assistant to support a New York-based executive and work closely with the executive’s integrator to drive the day-to-day operations of the business. This is a remote position offering flexibility and an exciting opportunity to be part of an entrepreneurial team shaping the future of innovative ventures.

Role Overview
As an Executive Assistant, you will be an essential part of the team, working alongside the Executive’s integrator to ensure that everything runs smoothly. Your responsibilities will range from managing schedules and handling travel logistics to supporting key operational functions. You will be the cornerstone of ensuring the executive and integrator stay organised and focused on the strategic objectives of the business.

Key Responsibilities:

- Email Management: Prioritize, filter, and manage emails, responding to or escalating as appropriate.
- Calendar & Schedule Management: Manage the executive’s calendar to ensure meetings, calls, and focus time are balanced efficiently.
- Travel & Logistics: Coordinate all aspects of travel, including flights, accommodation, and itineraries, while managing last-minute changes with ease.
- Expenses & Budgeting: Oversee the executive’s expenses, ensuring accuracy and timely submission of reports.
- Action Item Follow-Up: Track action items fro ---------- etings and ensure that decisions and tasks are followed up on in a timely manner.
- Collaboration with Integrator: Work closely with the Executive’s integrator to ensure that operations are aligned, deadlines are met, and strategic goals are supported.

Additional High-Value Skills:

- ClickUp & Google Workspace: Experience with ClickUp for project management and Google Workspace (Docs, Sheets, Gmail) is essential for efficient task tracking and collaboration.
- Organizational & Problem-Solving Skills: Ability to manage competing priorities and resolve issues before they escalate.
- Professionalism & Confidentiality: Manage sensitive information with discretion and professionalism.
- Structured Thinking & Communication: Strong communication skills to prepare reports, executive summaries, and other business materials in a structured manner.

Qualifications

Proven experience as an Executive Assistant or in a similar role, preferably in a remote, fast-paced environment.
Proficiency in Microsoft Office Suite and Google Workspace (Docs, Sheets, Gmail).
Experience using ClickUp or other project management tools.
Ability to manage multiple tasks with strong attention to detail.
Excellent written and verbal communication skills.
Ability to operate independently and take initiative.

How to Apply
If you're a highly organized professional who thrives in a fast-paced environment and is eager to collaborate with a growing team, we’d love to hear from you.

Please submit your resume, a cover letter detailing your experience, and a Loom video introducing yourself and explaining why you’re the perfect fit for this role.