Virtual Assistant

Virtual Assistant

We are seeking a highly organized and proactive Virtual Assistant to join our team on a part-time, fully remote basis. The successful candidate will play a key role in supporting our business by managing various administrative, financial, and social media tasks. This position requires a strong attention to detail, excellent communication skills, and proficiency in relevant software, particularly Xero and CRM systems.

Key Responsibilities:

Xero Bookkeeping:

Perform regular bookkeeping and reconciliation tasks.
Calculate commissions accurately and in a timely manner.
Issue invoices to clients based on agreed terms and monitor payments.
Generate and present monthly Profit & Loss (P&L) reports extracted from Xero.

CRM Management:

Cleanse and maintain accurate data entry within the CRM.
Ensure all relevant advert responses are captured and updated in the CRM.

Social Media Management:

Research and create three LinkedIn posts per week, tailored to our industry.
Engage with relevant individuals and businesses by connecting on LinkedIn and inviting them to follow our company page.
Track and manage connections and interactions on LinkedIn, ensuring all engagements are appropriately logged in the CRM.

Financial Administration:

Collect and organize employee timesheets for accurate payroll processing.
Prepare and send invoices to clients, ensuring timely payments are received.
Track and report on monthly hours worked.
Proactively follow up on overdue payments to maintain healthy cash flow.