VA & Business Support Coordinator

???? Join an innovative, sustainability-focused digital agency as a proactive, business-minded Virtual Assistant! We’re looking for someone who can support our founder by managing projects, assisting with quotes and invoicing, and helping us grow sustainably. If you're a smart, detail-oriented problem-solver who loves organization, we'd love to hear from you!

???? About Us
We’re a digital agency working on sustainability-driven projects, including:
?? Client work: UX/UI, marketing strategy, digital transformation for brands
?? Internal projects: upcoming conference, own social media
?? Business growth: Acquiring new projects and managing finances

We need someone sharp, reliable, and business-savvy who can work 3 hours per day to help us stay on top of projects and free up creative time for our founder. The opportunity can lead to a full-time role.

???? Role & Responsibilities
1. Project & Operations Management
? Track & follow up on project tasks using Monday.com
? Ensure team members submit timesheets and meet deadlines
? Coordinate freelancers & suppliers (Webflow developers, designers, etc.)
? Assist in managing marketing and content schedules

2. Quoting & Invoicing
? Assist with putting together client quotes & proposals
? Track and follow up on invoices (ensuring payments are received)
? Help refine our quoting system (currently using Excel/InDesign—need a smarter approach!)

3. Business Growth & Client Acquisition
? Help research & organize new client opportunities
? Ensure we have a system to take on projects sustainably
? Provide light financial tracking & forecasting (help keep finances healthy)

???? Who We’re Looking For
We need a problem solver, not just a task-taker. You should be:

?? Organized & self-motivated – able to manage tasks and follow up independently
?? Good at structuring workflows – comfortable with Monday.com or similar tools
?? Business-minded – able to think beyond admin and support business growth
?? Great communicator – clear in emails and updates, ensuring smooth teamwork
?? Tech-savvy – comfortable with tools like Google Sheets, Notion, and invoicing software

???? Bonus Skills (Nice to Have but Not Required)
? Experience in quoting & proposal writing
? Understanding of UX/UI, marketing, or digital projects
? Experience working with startups, agencies, or sustainability projects

???? Job Details
? Part-time (3 hours/day, 15 hours/week)
???? Competitive hourly rate (based on experience)