Executive Assistanat

We're Hiring: Executive Assistant for a Dynamic Law & AI Consulting Practice!

Are you a highly organized, tech-savvy professional who thrives in a fast-paced, entrepreneurial environment? Do you have excellent communication skills and a knack for managing multiple tasks seamlessly? If so, we want YOU to be our **Executive Assistant!**

About the Role:
As our **Executive Assistant**, you will be the right-hand person to an attorney and AI consultant who helps entrepreneurs, podcasters, and business owners protect and monetize their intellectual property. This is not just a virtual assistant role—we need someone who can **engage with potential clients, manage high-level administrative tasks, and help keep operations running smoothly.

Key Responsibilities:
? Client Communication & Intake: Answer inbound calls, follow up with potential clients, and guide them through the intake process with professionalism and warmth.
? Scheduling & Calendar Management: Coordinate meetings, consultations, and speaking engagements using Google Workspace and Microsoft Suite.
? CRM & Workflow Management: Maintain and update client records, track follow-ups, and manage workflows within our CRM (Go High Level).
? Document Preparation & Organization: Draft contracts, agreements, and other legal/business documents based on templates.
? AI-Powered Efficiency: Use ChatGPT and other AI tools to streamline processes, draft emails, and assist with content creation.
? Email & Inbox Management: Monitor, respond to, and organize emails efficiently.
? Project Management Support: Help track deadlines, follow up on action items, and keep projects on schedule.
? Basic Research & Reporting: Conduct light legal/business research and summarize key findings.
? Process Improvement: Identify and implement better ways to streamline administrative and client management tasks.

What We're Looking For:
?? Strong phone communication skills – You must be comfortable talking to potential clients and guiding them through next steps.
?? Tech-savvy – Proficient in Google Workspace, Microsoft Suite, and comfortable using AI tools like ChatGPT.
?? Organized & detail-oriented – You thrive in managing multiple moving parts and keeping everything in order.
?? Discretion & professionalism – You’ll be handling confidential information and must maintain the highest level of integrity.
?? Problem-solving mindset – You anticipate challenges and proactively find solutions.

Bonus Points If You Have:
? Experience working in a law firm, consulting business, or other professional services.
? Knowledge of CRM tools like Go High Level.
? Experience with automation tools like Make (Integromat).

Why Join Us?
???? Work in an innovative, AI-driven environment.
???? Be part of a growing, entrepreneurial business with exciting opportunities in intellectual property, business law, and AI consulting.