IMMEDIATE HIRE - Action-Oriented Assistant for Fast-Paced Tech Company

We're looking for a resourceful, detail-oriented Executive Assistant to join our dynamic digital products and software company. This is your chance to work directly with our COO in a role that combines administrative support, project coordination, and team management.

About the Role
You'll be the right hand to our COO, taking on a diverse set of responsibilities to help streamline operations and boost productivity. Your day will never be boring as you juggle multiple priorities in our fast-moving environment.

What You'll Be Doing
Attend Zoom calls and create detailed meeting minutes
Take notes on tasks and reminders for the COO, with proactive follow-up
Organize schedules, workflows, and priorities to ensure daily deliverables are met
Handle data entry and spreadsheet tasks using Google Workspace
Manage remote staff, run regular meetings, and ensure targets are achieved
Act as a communication bridge between teams to reduce errors and boost productivity
Create, document, maintain systems and processes via Confluence, Google Docs, etc.
Manage calendars, schedule meetings and keep everything updated
Monitor group chats and follow up via MS Teams, Slack, WhatsApp, Zoom, email, and other channels
Configure autoresponder settings
Process videos and audio files, including transcription using tools
Review content (videos, books, audio) and create summary notes
Other all-around admin tasks
Use AI Tools to work faster and smarter
Basic HTML on websites and access cpanel (training provided)
Assist with tasks that are sent on a daily basis
Help organize webinars and set up webinar events on GoToWebinar
Will help manage affiliate platforms like JVZoo, ClickBank, DigiStore24, etc

Required Skills
Must be tech-savvy with experience using:

Email platforms (Getresponse, Aweber, Mailchimp, Constant Contact or Active Campaign)
Project management tools (Clickup & Trello)
Video Screen recording tools (Screencast, Loom)
Website builders (GoHighLevel, Convertri, ClickFunnels)
Webinar tools (GoToWebinar)
Documentation tools (Google Docs, Sheets, Confluence)
AI Tools (ChatGPT, Claude, Jasper etc)
AI transcription & presentation tools
Other tools for productivity (Zapier, Pabbly)
HTML: Basic knowledge is a plus
Affiliate Platforms: Experience is a plus, but training will be provided
Cpanel/FTP
Proven experience as a Virtual Assistant or similar role
Excellent English communication skills, both written and verbal
Strong organizational and time management abilities
Self-motivated with ability to work independently in a remote setting
Virtual Assistance or Digital Marketing certifications (bonus)

You Must Be:
A proactive problem solver with keen attention to detail
A positive team player with a "can do" attitude
A self-starter who thrives without micromanagement
An excellent communicator who keeps everyone aligned
A results-driven professional who consistently delivers
Skilled at research and managing multiple deadlines
Highly organized with exceptional time management abilities
Effective at project management and execution

Working Hours
Starting from 6 PM Manila time onwards
***Initially a part-time position, with opportunity to transition into a full-time role

Application Instructions
If you do not follow these instructions exactly, your application will be ignored.
If you've read this job description and feel this role is specifically for you, please submit your resume with a cover letter that begins with: "I LOVE getting sh*t done!" Then tell us why you're perfect for this position, specifically highlighting your relevant results, experience, and abilities.

Note: This role directly supports our COO. You MUST have proven experience and will be interviewed via Zoom video call. There will be no shortlisting process—the right candidate who follows instructions and performs well in the interview will be hired immediately.

Good luck!