Virtual Assistant for Growing Nutrition & Wellness Practice

Hello! I am a solo practitioner with a successful virtual nutrition counseling practice based in Austin, Texas, specializing in intuitive eating and weight-neutral wellness. Our mission is to help clients develop a healthy relationship with food and their bodies. I am seeking a detail-oriented VA to support my practice's growth and help more clients achieve their wellness goals.

I offer compassionate, supportive, individualized nutrition to help people in all bodies feel their best. I am looking for a VA to help me with several weekly and monthly repeating tasks.

Part-time position: 5-10 hours per week initially, potential for growth
Long-term opportunity for the right candidate
Fully remote position
Competitive pay: $8-15 per hour based on experience

Required Technical Skills

- excellent English writing and communication skills
- experience with practice management and marketing tools:
- social media scheduling tools (Later or similar)
- email marketing platforms (ConvertKit or similar)
- practice management software (Practice Better or similar healthcare platforms)
- Google Workspace (especially google sheets for data entry)
- WordPress (basic updates and maintenance) -- bonus but not required
- strong organizational and time management skills
- ability to work independently and take initiative

Key Responsibilities:
Practice Management Support
- managing calendar and scheduling (practice better & google)
- basic client communication follow-ups (practice better, IG, and google)
- document and template management (canva, practice better, google sheets & docs)
- meeting coordination (zoom, practice better)
- data entry

Marketing & Content Support
- some social media scheduling and coordination (must understand how to use instagram)
- newsletter setup and management
- basic website updates (wordpress & divi)
- maintaining email sequences

Administrative Tasks
- email management and organization
- document creation and formatting
- process documentation
- basic data entry and reporting
- submitting claims to insurance company electronically and reporting back to practice better

Ideal Candidate

- has previous experience supporting healthcare or wellness professionals
- understanding of or interest in nutrition and wellness
- detail-oriented with strong problem-solving skills
- proactive communicator
- can work independently with minimal supervision
- comfortable with learning new tools and systems

Requirements

- stable internet connection
- quiet workspace
- available during US Central Time business hours for occasional meetings (video recordings used otherwise)
- computer with updated software
- smartphone for testing social media posts

Thank you so much for your time.

HOW TO APPLY:
- send your resume with relevant experience

Cover letter explaining:

Why you're interested in working with a nutrition practice
Your experience with the required tools
Your approach to organization and time management


Portfolio or examples of:


Email writing samples
Social media content you've managed
Any healthcare/wellness industry experience


Your available hours (in US Central Time)
Expected hourly rate

Include the phrase "Mindful Assistant" in your application so I know you've read the entire posting.