Administrative Assistant

We are looking for an admin assistant to join the Kat Love brands including Kat Love (business coaching), Empathysites (website design), and Empathycopy (website writing software).

This position is for one hour per day - totaling 5 hours per week.

This role will be responsible for assisting with scheduling, emails, client onboarding, and scheduling with an opportunity to expand responsibilities to help with billing. The position offers remote work flexibility and room to grow.

**About Us

Empathysites provides website services for psychotherapists, offering compassionate and supportive solutions. Our business, established officially in January 2017, prioritizes a non-judgemental and helpful approach.

**Here is What We Offer You

Remote work: Work from anywhere with an internet connection.
Ongoing work: We are looking for a long-term commitment.

**Responsibilities

As an admin assistant, you will play a crucial role in ensuring smooth operations and a warm and friendly relationship with clients. Your responsibilities will include:

- Scheduling appointments and managing calendars efficiently.
- Onboarding clients and assisting with initial setup processes.
- Managing communication with clients, ensuring timely responses to inquiries and admin needs.
- Handling emails and maintaining organized correspondence.
- Improving existing processes in the business and designing and implementing improved ones
- Maybe someday: assisting with billing tasks like when a client needs to update a credit card.

**Required Skills

To excel in this role, you should possess:

- Strong organizational skills with attention to detail.
- Excellent written communication abilities.
- Proficiency in basic computer skills and email management.
- Experience with scheduling software or calendar management tools (we use Calendly).
- Ability and enthusiasm around learning new things.

**Other Skills

Additionally, experience or willingness to learn the following skills would be beneficial:

- Familiarity with Trello
- Basic understanding of WooCommerce
- Experience with WordPress as far as making basic updates to websites

**Personality Traits

We believe the following traits would be ideal for this position:

- Detail-oriented: Ability to handle tasks meticulously and accurately.
- Enthusiastic learner: Enjoys learning new things and doing research to figure things out.
- Proactive communication: Keeping the team informed about progress and updates.

**What Happens Next & How To Apply

Send your application, then if selected, we will invite you to a 30 minute zoom interview. Candidates who pass the interview will complete a paid test to assess real-world skills (email handling, scheduling, and process documentation).
If chosen, you’ll move forward with a paid training and trial period of two weeks. At the end of the two weeks, we will evaluate fit for long-term work.

Working will include a required set day and time to get trained online. However, after the initial training period, you could complete your hour at any time with daily check-ins on Slack.

To apply, please send honest details of what you can and cannot do from the “required skills” and “other skills” lists above. Please also let me know what your favorite movie is.

In addition to the details above, your email should also include the following:

1. A brief introduction about yourself.
2. Your location.
3. Your preferred start date.
4. Your hourly rate.
5. Your resume or link to profile that lists previous relevant experience.

We look forward to reviewing your application. Thank you for considering joining our team.

**Apply Now

Send an email to ---------- with [Admin Assistant Job] in the subject. Follow all the directions under “How To Apply”.

Thank you.