Executive Assistant

In your application, please tell me:
1. What schedule do you prefer to work?
2. Do you have any experience with any AI tools?
3. What compensation are you requesting?
4, What is your strategy for managing an executive's inbox?

About Us:
Neeley Law is a fast-growing, forward-thinking law firm dedicated to providing exceptional legal services. We need a highly organized, detail-oriented, and proactive Virtual Executive Assistant to help our attorneys stay on top of their inboxes, tasks, and priorities. If you’re a master of organization and thrive in a fast-paced environment, we want you on our team!

Key Responsibilities:

Inbox Management:
-Monitor and organize multiple attorney inboxes, flagging urgent emails and ensuring nothing falls through the cracks.
-Draft responses and handle routine correspondence on behalf of attorneys.
-Prioritize and escalate time-sensitive matters.

Task & Calendar Management:
-Track attorney deadlines and keep them accountable for key tasks.
-Organize and schedule meetings, ensuring all necessary materials are prepared.
-Manage task lists and follow up on outstanding items to ensure timely completion.

Workflow & Efficiency Optimization:
-Identify bottlenecks and suggest process improvements to keep attorneys operating at peak efficiency.
-Maintain and update task management systems (e.g., Asana, Trello, or Clio).
-Provide light administrative support, such as drafting documents, data entry, and client follow-ups.

What We’re Looking For:

Experience: Minimum 2+ years as an executive assistant, virtual assistant, or legal assistant in a fast-paced environment.

Skills:
-Strong attention to detail – you catch what others miss.
-Excellent communication – clear, concise, and professional in writing and speech.
-Tech-savvy – comfortable with email management tools, task-tracking software, and law firm management systems.
-Proactive mindset – you don’t wait to be told what to do; you anticipate needs and solve problems.
-Availability: Ability to respond promptly during U.S. business hours and keep attorneys on track.

Why Join Neeley Law?
-Competitive compensation with growth opportunities
-Be an integral part of a high-performing legal team
-Make a direct impact by keeping attorneys organized and focused

If you’re an organizational powerhouse who thrives in a virtual, fast-paced legal environment, we’d love to hear from you!