Administrative Assistant

Join Our Team! Administrative Assistant (Part-Time) | Homes Unlimited LLC CA

Location: Online | Industry: Property Management

Are you an organized, detail-oriented professional looking to grow in the real estate and property management industry? Homes Unlimited CA is expanding, and we’re looking for a Part-Time Administrative Assistant to support our daily operations and help us continue delivering exceptional service!

About Us:
At Homes Unlimited CA, we specialize in providing top-tier property management and real estate services throughout California. Our goal is to simplify homeownership for property owners while ensuring the best living experience for tenants. We pride ourselves on professionalism, efficiency, and outstanding customer service.

What We're Looking For:
- Strong organizational skills with the ability to multitask.
- Excellent communication and problem-solving abilities.
- Proficiency in Microsoft Office; experience with property management software is a plus!
- Background in property management, real estate, or administrative support preferred but not required.
- A proactive, detail-oriented, and customer-focused mindset.

Core Responsibilities
1.Administrative Support & Workflow Optimization
- Manage the full lifecycle of document archiving, including classification, secure storage, and rapid retrieval to ensure compliance with data retention policies.
- Optimize administrative processes (e.g., procurement, expense reporting) to reduce operational costs while maintaining efficiency.
- Oversee office equipment maintenance and asset management, coordinating repairs and ensuring seamless office operations.
2.Cross-Department Collaboration & Project Management
- Coordinate real estate transactions, investor meetings, and team initiatives by managing task assignments, timelines, and resource allocation.
- Lead the planning and execution of corporate events (e.g., annual conferences, team-building activities), including venue booking, logistics, and post-event reporting.
- Serve as the primary liaison between internal teams and external partners (e.g., property managers, legal teams), facilitating communication and issue resolution.
3.Data-Driven Decision Making
- Analyze key metrics (e.g., project budgets, employee productivity) using Excel/Google Sheets, creating actionable insights for leadership.
- Maintain company knowledge bases and ensure standardization of policies and procedures.

Key Competencies & Requirements
1.Technical Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace; familiarity with project management tools/CRM systems (Lark) is preferred.
- Basic proficiency in English communication to support international business scenarios.
2.Experience & Education
- Bachelor’s degree in Business Administration, Human Resources, or a related field.
- 1-3 years of administrative experience, preferably in real estate, finance, or startup environments.
3.Soft Skills
- Crisis Management: Remain calm under pressure and develop effective solutions for emergencies (e.g., equipment failures, last-minute meetings).
- Multitasking: Prioritize parallel tasks (e.g., document approval, meeting preparation) with exceptional organizational skills.
- Analytical Thinking: Extract business insights from data visualizations and drive process improvements.
4.Professional Attributes
- Strong confidentiality protocols and regular compliance training.
- Adaptability to remote work and high-pressure startup environments

Why Join Homes Unlimited CA?
- Be part of a growing, dynamic company in the real estate industry.
- Collaborative and supportive team environment.
- Opportunities for career growth and professional development.
- Work in an industry where no two days are the same!

How to Apply:
If this sounds like the perfect role for you, we’d love to hear from you! Apply now by sending your resume and a brief cover letter to us, or apply directly through LinkedIn.

Additional clarify
- This job includes a three-month probation period. The probation is part-time, requiring work for 5 days a week for at least 5 hours per day. During the part-time probation period, the salary is $6 per hour.
- After the three-month probation period, the employee's KPI (Key Performance Indicators) will be assessed to determine their eligibility for a full-time position. Upon becoming a full-time employee, they will receive the salary and benefits accorded to regular employees of the company.
- Work online
-Fluent in both Chinese and English