Executive Assistant to CEO (Remote) | Real Estate Education Company

Location: Remote (Work-from-Anywhere)
Compensation: $6-8 per hour, depending on experience.
Hours: Full-Time
Start Date: ASAP

About Us
We are a fast-growing real estate education and coaching company that helps new real estate investors close their first deal in 90 days. Our mission is to empower aspiring entrepreneurs with the knowledge, tools, and mentorship they need to succeed in real estate.

As we scale to $1,000,000+ in revenue this year, we are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO. This role is critical in ensuring smooth operations, maximizing productivity, and allowing the CEO to focus on high-level strategy and growth.

Job Summary
We are seeking a rockstar Executive Assistant who thrives in a fast-paced entrepreneurial environment. Your role will be to keep the CEO organized, handle administrative tasks, and streamline operations so the business runs efficiently.

This role is critical to the company’s success, and we are looking for someone ready to take ownership and grow with us long-term.

Key Responsibilities
- Calendar & Email Management
- Manage and optimize the CEO’s calendar (schedule meetings, calls, and events)
- Screen, organize, and respond to emails on behalf of the CEO
- Set reminders and follow-ups for important tasks and deadlines

Client & Community Support
- Onboard new coaching clients with welcome emails and materials
- Manage private community groups (Facebook, Discord, Slack)
- Respond to client inquiries and track student progress

Social Media & Marketing Assistance
- Schedule and post content on social media platforms
- Engage with followers by responding to comments/messages
- Manage and update the content calendar

Lead Generation & CRM Management
- Organize and update CRM with new leads and prospects
- Follow up with leads via email, DMs, or calls
- Track sales pipeline and conversion rates

Travel & Event Coordination
- Book flights, hotels, and transportation for business trips
- Plan CEO’s travel schedule and itineraries
- Assist in organizing virtual/live events

Financial & Administrative Support
- Track expenses, log receipts, and send invoices
- Manage subscriptions and software tools used in the business
- Assist with payroll for contractors or team members

Ideal Candidate:
- Highly Organized & Detail-Oriented – You thrive in keeping things structured.
- Proactive & Problem-Solver – You anticipate needs before they arise.
- Excellent Communicator – You write and speak professionally and clearly.
- Tech-Savvy – Comfortable using tools like Google Suite, Slack, Trello, and CRM software.
- Trustworthy & Discreet – You handle sensitive information with confidentiality.
- Experience in Real Estate or Coaching Industry (Preferred but Not Required).

Requirements:
- 2+ years of experience as an Executive Assistant, Virtual Assistant, or Operations Manager
- Strong proficiency in email management, scheduling, and task organization
- Experience with project management tools (Asana, Trello, ClickUp, Notion, etc.)
- Ability to work independently and meet deadlines
- Excellent written and verbal communication skills
- Availability during normal business hours 9 am to 5:30 PM EST.

Why Join Us?
- Work directly with a CEO scaling a $1M+ business
- Flexible remote work environment
- Opportunities for bonuses and performance-based incentives
- Be part of a mission-driven company helping people succeed in real estate

How to Apply
- If you’re a highly organized, proactive, and detail-oriented professional who loves supporting entrepreneurs, we’d love to hear from you!

Step 1: Apply here

Step 2: Include the following:
1. Your Resume highlighting relevant experience.
2. A short video explaining why you’re a great fit.
3. Answers to these questions:

- What experience do you have as an Executive Assistant?
- What project management and communication tools have you used?
- What are your available working hours/time zone?
- What is your expected salary/hourly rate?

Step 3: If selected, we’ll invite you for a short video interview and a paid test task.

We’re excited to meet you! Apply today!