Executive Assistant to Principal Accountant/CEO

Executive Assistant (Virtual) - YOU WILL LOVE THIS JOB
Simic Financial
Remote (Philippines) | Part-time (15 hours/week) | $6–$10 AUD per hour (Most likely $8 AUD)

About Simic Financial
Simic Financial is a young, fun, niche accounting firm specializing in Virtual CFO services for fast-growing small businesses. We help business owners understand their numbers, make smarter financial decisions, and scale with confidence. As our business grows, we’re looking for a proactive, detail-oriented Executive Assistant to help streamline operations and take administrative tasks off our plate.
We're a super relaxed business, only 2 other staff currently but growing quickly. The right person will make positive contributions and really feel part of a great team!

About the Role
As an Executive Assistant, you’ll be the right hand to the Founder, helping manage schedules, send pre-work for meetings, and handle various admin and business improvement tasks. This role requires someone who is proactive, highly organized, and comfortable speaking with Australian clients on the phone.

We’re looking for an expert EA—someone who can anticipate needs, recommend tasks to take off the Founder’s plate, and own responsibilities without hand-holding.

This is a part-time role (3 hours per day, 5 days a week (options to negotiate this and work flexible hours) with the potential to transition to full-time in the future.

Key Responsibilities
Calendar & Meeting Management
Schedule, coordinate, and confir ---------- etings
Proactively manage and resolve scheduling conflicts
Send out meeting agendas and pre-work to attendees
Follow up on action items post-meeting

Administrative & Business Improvement Support
Help streamline business processes and implement efficiencies
Track and follow up on key projects and deadlines
Conduct research and prepare summaries on various topics
Manage email correspondence and flag important messages

Client & Communication Support
Speak confidently with Australian clients via phone and email
Professionally handle inbound and outbound calls
Draft and send follow-ups on behalf of the Founder

Daily Assistance & Ad Hoc Tasks
Assist with miscellaneous daily tasks to free up the Founder’s time
Organize documents, files, and internal systems

Who You Are
- Incredibly proactive—You don’t wait to be told what to do; you anticipate needs and solve problems before they arise.
- Highly organized—You thrive on structure, deadlines, and keeping things running smoothly.
- Strong communicator—You have excellent English skills, both written and spoken, and are confident talking on the phone with Australians.
- Tech-savvy & adaptable—You pick up new tools quickly and are comfortable using AI, automation, and other modern productivity tools.
- Detail-oriented—You catch small mistakes before they become big problems.
- Business-minded—You understand how to support a growing business and take ownership of your role.

Bonus Skills (Not Required but Preferred)
- Experience in finance, accounting, or executive roles
- Familiarity with social media management
- Comfortable using AI tools for admin automation

What We Offer
- Flexible work schedule (part-time with potential for full-time)
- Growth opportunity—This role can evolve as the business scales
- A proactive, forward-thinking work environment

Pay: $6–$10 AUD per hour (Most likely $8 AUD, unless exceptionally skilled)

If you’re an expert EA who thrives on making things run seamlessly, apply now and help take Simic Financial to the next level!

Further information added post-initial listing:
We are really looking for someone who thinks outside the box, with an entrepreneurial mindset. We want someone with experience and confidence to tell us what we should be doing to improve our business, and even treat the business like your own! Great ideas and inputs will always be rewarded! Our main softwares we use are Karbon, Xero, Slack, GoHighLevel, Excel, GoogleMeet, and we are big one the use of AI integrations.