Accounts Payable Specialist

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We are seeking a detail-oriented Accounts Payable Specialist to join our accounting team. This role is crucial in ensuring the timely and accurate processing of vendor invoices, expense reports, and payments for a portfolio of over 350 retail properties. The ideal candidate will have experience in accounts payable within the commercial real estate industry, strong organizational skills, and the ability to work in a fast-paced environment.

Key Responsibilities:
Invoice & Payment Processing:
• Review, code, and process a high volume of invoices related to property management, maintenance, utilities, and vendor services.
• Ensure invoices are entered with correct vendor and property data, verifying accuracy and resolving discrepancies.
• Meet processing deadlines for weekly, bi-weekly, and monthly check runs, ACH payments, and wire transfers.
• Assist internal accountant with maintaining vendor records, ensuring proper documentation, tax forms (W-9s), and compliance with company policies.
Reconciliations & Reporting:
• Assist in reconciling vendor statements and resolve outstanding payment issues in a timely manner.
• Assist in month-end and year-end closing by helping to acquire missing bank reconciliation items.
• Work closely with the accounting team to ensure proper allocation of expenses across multiple retail properties.
Vendor & Internal Communications:
• Serve as a point of contact (in conjunction with external accounting group) for vendor inquiries, ensuring timely responses and resolution of disputes.
• Collaborate with property managers, lease administrators, and accounting teams to ensure accurate invoice coding and approvals.
• Assist in onboarding new vendors to our online portal and maintaining compliance with company policies and industry regulations.
Process Improvement & Compliance:
• Identify opportunities to improve AP processes and workflows to enhance efficiency and accuracy.
• Ensure compliance with company policies and real estate industry accounting standards.
• Assist in audits by providing necessary documentation and support.

Qualifications:
• Experience: 2-5 years of accounts payable experience, preferably in commercial real estate or property management.
• Software Skills: Proficiency in Yardi software is highly preferred.
• Strong knowledge of accounts payable best practices and vendor management.
• Exceptional attention to detail, organizational skills, and ability to manage multiple deadlines.
• Strong communication skills and ability to work collaboratively across departments.