Accounting Assistant

Accounting for Agents- United States Disbursement

Disbursement
• Bookkeeping agent’s disbursements (stevedoring, port expenses supplementary invoices etc.)
• Implement control procedures related to agent’s disbursement
• Review of General Account submitted by Agents
• Facilitate fund transfer to agents, as necessary.
• Ensure that all tariffs are available in Business Webb
• Act as frontline of Company in communicating accounting issues with the agent.

Freight
• Issue invoices in HAIIA, HAIIA as Company’s system use for billing
• Update invoices in HAIIA (Change Discrepancy)
• Transfer issued and paid invoices from HAIIA to ShipNet (ShipNet is the Company’s Accounting System)
• Manually record Freight Collected not in HAIIA
• Review Financial Position submitted by Agents, as applicable (to ensure that collections are remitted on time)
• Follow up and Record Remittance from Agents
• Fund Agents in accordance with FP
• Reconcile Balance Account related to Freight

Other tasks:
• Keep the line manager/team leader updated about her/his activity, and immediately report any deviation from the prevailing procedures
• Perform other lawful functions as may be required by his/her superior.


Key Qualifications

Education and experience:
• Hold a University/College degree in Accountancy or similar
• Solid experience in Bookkeeping, Disbursement and Invoicing

Skills
• Good analytical Skills
• Good interpersonal skills
• Excellent oral and written English communication skills
• Good cultural awareness

Personality
• Honest, disciplined, organized, proactive and has a positive outlook
• Can work with minimum supervision