Full-Time Executive Virtual Assistant to the CEO

Are you an experienced Virtual Assistant looking for a long-term, full-time position supporting a CEO? Do you have a strong background in managing emails, organizing schedules, and handling administrative tasks?

We are looking for someone who is highly organized, detail-oriented, and proactive. If you enjoy keeping things structured, managing inboxes efficiently, and ensuring schedules run smoothly, this could be the perfect job for you.

RESPONSABILITIES

Inbox Management:
* Organize, prioritize, and respond to emails professionally.
* Flag and categorize important emails while filtering out low-priority ones.
* Draft and send email responses on behalf of the CEO.
* Ensure urgent matters are addressed promptly.

Calendar & Schedule Management:
* Maintain and coordinate the CEO’s schedule, ensuring no conflicts.
* Set up meetings across multiple time zones with efficiency.
* Send reminders and prepare meeting agendas in advance.

Meeting Support & Task Management:
* Attend virtual meetings, take detailed notes, summarize key points, and create follow-up action items.
* Use project management tool (ClickUp) to track and assign tasks.
* Ensure all follow-ups are completed on time.

General Administrative Support:
* Assist with travel arrangements, research, and other executive tasks.
* Prepare reports, organize digital files, and handle document management.
* Coordinate with internal tea ---------- mbers and external contacts as needed.

WHO WE ARE LOOKING FOR

Inbox Management – You can handle a busy email inbox, organize messages, respond professionally, and prioritize important emails.

* Highly Organized – You keep tasks and records in order and make sure nothing is missed.
* Strong Communication – You write clear, professional emails and summarize meetings well in English.
* Proactive – You take initiative, solve problems on your own, and anticipate what needs to be done.
* Tech-Savvy – You are comfortable using Gmail, Google Calendar, ChatGPT, Zoom, Slack, and ClickUp.
* Reliable & Independent – You complete tasks on time and work well with minimal supervision.

BONUS SKILLS (Not Required, but Preferred!)

* Experience working as an Executive Assistant or VA to a CEO.
* Management experience.

WHY JOIN US?

* US based company
* Long-term opportunity – We’re looking for someone to grow with us.
* Generous pay and other benefits
* Consistent, full-time work.
* High-impact role – Directly support the CEO and help drive business success.

HOW TO APPLY

1. Submit your application with "Rockstar VA Application - [Your Name]” as the subject
2. Attach your resume (PDF format).
3. Write a short paragraph (4-5 sentences) answering why you are the perfect fit for this role and include the word "cheese" somewhere in your answer.

We’re on the lookout for the best of the best. If you’re an elite Virtual Assistant who thrives in organization, email management, and executive support, we want to hear from you!!