Executive Assistant (Maintenance)

*KINDLY READ THE INSTRUCTIONS CAREFULLY BEFORE YOU APPLY. MAKE SURE YOU SEND THE COMPLETE REQUIREMENTS. CANDIDATES WHO WILL NOT FOLLOW INSTRUCTIONS WILL BE AUTOMATICALLY REJECTED WITHOUT NOTICE. DO NOT APPLY IF YOU HAVE OTHER JOBS.*

EJF Maintenance & Plumbing Services is looking for a top-notch, experienced, responsible, dynamic, organized, detail oriented, and reliable Executive Assistant to work closely with the company's Managing Director.

The Executive Assistant will provide high-level administrative support to the senior management team of a maintenance services company. This position requires strong organizational and communication skills, a proactive attitude, and the ability to manage multiple tasks simultaneously in a fast-paced, service-oriented environment. The Executive Assistant will handle a variety of tasks to ensure smooth operations and facilitate the efficient functioning of the executive office.

Key Responsibilities:

- Administrative Support: Manage executive calendars, schedule meetings, and coordinate appointments. Organize and prioritize communications, including phone calls, emails, and correspondence.
- Document Management: Prepare, edit, and proofread reports, presentations, and other documents for internal and external communication. Maintain filing systems and company records.
- Project Coordination: Assist with organizing and executing company projects and events, ensuring deadlines and goals are met.
- Travel Coordination: Arrange travel logistics, including flights, accommodations, and itineraries for senior executives and key tea ---------- mbers.
- Client and Vendor Relations: Act as a liaison between the executive team, clients, contractors, and vendors, providing timely and efficient responses to inquiries.
- Financial Assistance: Assist in budgeting and expense tracking for company projects, budgets, managing invoices and purchase orders as needed.
- Office Management: Oversee office supplies, equipment maintenance, and vendor relationships to ensure the smooth day-to-day operation of the office.
- Maintenance Scheduling Support: Assist in scheduling and organizing maintenance activities, site visits, and preventive maintenance plans for clients.
- Confidentiality: Handle sensitive and confidential information with discretion and professionalism.
- Other Duties as Assigned: Provide additional support to the executive team as needed to ensure efficient office operations.

Required Skills and Qualifications:

- Proven experience as an executive assistant or in a similar administrative role, preferably in the maintenance, construction, or facility management industry.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational skills and attention to detail.
- Exceptional verbal and written communication skills. Ability to manage multiple tasks and work under pressure in a fast-paced environment.
- High level of discretion and confidentiality.
- Strong problem-solving skills and ability to anticipate needs.
- Ability to work independently and collaboratively with tea ---------- mbers. Professional demeanor with a positive, customer service oriented attitude.

Preferred Qualifications:

- Experience with maintenance scheduling software or project management tools.
- Associate’s or Bachelor’s degree in business administration, management, or related field.
- Knowledge of the maintenance industry or construction field preferred.

If you have the experience, and if this opportunity interests you, here is how to apply:

1. Please check out website: ----------
2. Send me an email attachment with your updated resume in PDF format (NO LINKS, please).
3. Send me a link to your video recording introducing yourself, an overview of your experience, and why are you looking for new opportunities.
4, Send your onlinejobs.ph link.

Kindly send your application to ---------- the subject line, kindly indicate the position Executive Assistant (Maintenance) - your name.

*Applicants who will apply through onlinejobs.ph will not be considered. Applicants who DOES NOT follow the instructions indicated will be automatically rejected without notice.