Inventory & Data Management Virtual Assistant

We are looking for an Inventory & Data Management Virtual Assistant to help organize and track our product inventory. Using Clover as our Point-of-Sale and CRM system, we need support with data entry, inventory tracking, and organization to maintain accurate stock levels and pricing. This role requires attention to detail, strong organizational skills, and experience with inventory management tools. Over time, responsibilities may grow to include broader administrative and operational support for our protein powder and fitness supplement store business.


This is a part-time role with working hours during Philippine daytime.

Job duties and responsibilities include the following:

1. Inventory Management & Data Entry
- Input and organize product data, including brand names, product variations, pricing, and stock levels.
- Ensure accurate tracking of inventory, including in-stock and out-of-stock updates.
- Record cost vs. retail price to assist in financial tracking.

2. Administrative Support
- Assist in monitoring and maintaining inventory records within Clover (Point-of-Sale system).
- Maintain clear and structured spreadsheets and other tracking documents.
- Organize and categorize product lists efficiently to ensure accuracy and accessibility.

3. Process Improvement & Organization
- Help establish Standard Operating Procedures (SOPs) for inventory tracking.
- Suggest improvements to streamline the data entry and management process.
- Support in maintaining orderliness and consistency in documentation.

4. Communication & Reporting
- Provide weekly reports on inventory status and updates.
- Collaborate with the team to address inventory discrepancies or updates.
- Communicate regularly with the team via email, WhatsApp, and Zoom.

Requirements:
- Experience with inventory management, data entry, or administrative support.
- Strong attention to detail and organizational skills.
- Familiarity with Clover (or similar POS/CRM tools) is a plus.
- Proficiency in Google Sheets or Excel for tracking inventory.
- Excellent written and verbal communication skills.
- Ability to work independently and efficiently during Philippine daytime hours.

If you believe you're a strong fit for this position, please respond with the following:

- A link to your resume in PDF format.
Your resume should include your contact details, a recent professional photo, and a summary of your work experience, emphasizing tasks relevant to this role.

- A screenshot of your PC specifications and internet speed,

- A one-minute Vocaroo recording of your self-introduction

-Your Skype handle for easy communication.

To ensure you've read this message carefully, please include the word "InventoryVA" in the subject line of your email.

We look forward to reviewing your application!