Virtual Assistant – Project Coordinator (Remote – AU/NZ Experience Preferred)

Are you an organised, detail-driven, and proactive Virtual Assistant with project management or project administration experience? Do you thrive on keeping tasks on track, following structured processes, and ensuring projects run smoothly? If so, we want you on our team!

We’re looking for a rockstar VA to take on the role of Project Coordinator, overseeing and managing projects from start to finish, ensuring tasks are completed on time, communication is seamless, and projects stay organised.

About the Role:
As our Project Coordinator, you’ll play a key role in managing tasks, coordinating with tea ---------- mbers, and ensuring that projects move forward efficiently. You’ll work closely with our team and clients, following structured processes while also identifying areas for improvement and optimisation.

Key Responsibilities:
1. Project & Task Coordination – Use Asana (or similar tools) to track tasks, follow up, and ensure projects meet deadlines.
2. Process & SOP Management – Follow, refine, and improve structured workflows and processes.
3. Task Prioritisation & Delegation – Be proactive in ensuring work is completed efficiently, and delegate when required.
4. Client & Team Communication – Engage professionally with tea ---------- mbers and clients, primarily in Australia and New Zealand.
5. Phone Communication – Must be comfortable speaking with clients over the phone when necessary.
6. Follow-Up & Attention to Detail – Ensure all tasks are completed and nothing falls through the cracks.

Ideal Candidate:
1. Highly Organised & Process-Driven – You love checklists, structured workflows, and keeping projects on track.
2. Independent Thinker & Problem-Solver – You take initiative, find solutions, and work autonomously.
3. Tech-Savvy – Experience with Asana (or similar PM tools) is required. Familiarity with Go High Level is a plus.
4. Strong Communicator – Able to confidently engage with Australian/NZ clients via email, chat, and phone.
5. Task-Focused & Detail-Oriented – You excel at following up and ensuring everything runs smoothly.
6. Experience in Project Management or Administration – Required. Experience in digital marketing is a plus but not essential.

How to Apply:
1. Submit your resume to: ----------
2. Complete the form: ----------
3. Record a short video (1-2 minutes) as part of the form submission answering the following:
a. Why would you be a great fit for this role?
b. What is your experience with project management or project administration?
c. Do you have any experience in digital marketing? (Optional)

We’re looking for someone reliable, proactive, and committed to excellence. If you’re ready to take ownership of projects and help drive our success, we’d love to hear from you!

Apply now and take the next step in your career!