Executive Assistant for Automation Company

Hello, nice to meet you! Mini Stack is an automation company providing CRM and Project Management software solutions to our clients.

We work mainly with Solar Installation companies, and love making good tools that are easy to use.

I need an executive assistant to help us track hours better, and stay on top of getting our team their required resources.

Main Duties:

- manage password provisioning
- stay on top of who we're paying, their hours in upwork, their costs in fiverr, and make the HR report once/week
- make sure hours reported on Upwork match hours in Repipe/Lawerence.
- follow the process to make sure new Talent sign everything and get onboarded / offboarding completely.
- keep track of any monthly paydates
- constantly make lists of new talent candidates, put them through our tests.
- detail oriented: should name documents correctly and not be lazy about changing details
- work out of our Airtable, for Talent management, and Project Priority monitoring.
- update estimated due dates based on daily team feedback
- use ChatGPT or equivalent

In addition, any nocode or development company experience (weweb, supabase, make, n8n, airtable, etc) helps them understand what we do and what quality looks like.


Major Wins for this Position:
- access control is being managed in a timely manner
- hr reporting is consistent and correct
- cost per account is summarized (we have all the data)
- employee utilization is tracked
- on/offboarding of talent is handled in a timely manner


Note
This is a full time position. When the above tasks are done for the day, you will be expected to:
1. practice working on Softr, one of our no-code platforms.
2. generate lead lists of solar companies for us to speak to.


Hope to hear from you soon!