Office Assistant (Remote - Full-Time)

Job Title: Office Assistant (Remote - Full-Time)
Company: TomCo Solutions & Building Success Enterprises
???? Remote | U.S. Eastern Time (Florida) | 8 AM - 6 PM EST

About Us:
TomCo Solutions and Building Success Enterprises are innovative, fast-growing companies specializing in real estate, construction, private equity, and business education. We are a certified LGBT Business Enterprise (LGBTBE) and a diversity-owned company committed to fostering an inclusive, forward-thinking environment. Our mission is to drive economic empowerment, business growth, and community impact through strategic initiatives and innovative solutions.

We are looking for a professional, reliable, and highly organized Office Assistant to provide front-line support for our company. The ideal candidate will answer and manage phone calls, assist with office tasks, and provide excellent customer service while working remotely.

Position Overview:
This is a full-time, remote Office Assistant position. The selected candidate must have exceptional written and verbal communication skills in English, strong organizational abilities, and a stable, high-speed internet connection as they will be on the phone throughout the day.

The role involves handling phone calls, greeting clients virtually, scheduling appointments, data entry, and providing administrative support.

Key Responsibilities:
Answering and Managing Phone Calls: Handle inbound and outbound calls, take messages, and direct calls as needed.
Virtual Reception Duties: Greet and assist callers in a professional, courteous manner.
Scheduling & Calendar Management: Set appointments, confir ---------- etings, and coordinate schedules.
Office Administration: Assist with document organization, data entry, and correspondence.

Email Management: Monitor inboxes, reply to inquiries, and escalate priority emails.
Customer Support: Provide helpful information to clients, address inquiries, and follow up as necessary.
Basic Data Entry & Record Keeping: Maintain client information and track follow-ups.
General Office Assistance: Support other administrative duties as required.
Requirements:
? Fluent in English (written and spoken) with excellent grammar and communication skills.
? Previous experience as an Office Assistant, Receptionist, Customer Service Representative, or similar role.
? A stable, high-speed internet connection to ensure clear call quality and uninterrupted communication.
? Strong phone etiquette and professionalism when speaking with clients.
? Excellent organizational skills with the ability to multitask and manage priorities.
? Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, etc.).
? Ability to work independently and handle tasks efficiently.
? Full-time availability (Monday - Friday, 8 AM - 6 PM EST).

Application Requirements:
To apply, respond to this listing by clicking below and following the instructions carefully:

1?? Submit a Resume/CV.
2?? Provide a 1-minute audio recording of yourself reading the following script (to assess spoken English clarity and professionalism).
3?? Indicate your salary expectations in USD.
4?? Include the phrase "Professionalism in Every Call" in the body of your email to verify that you’ve read the job description carefully.

Audio Recording Script:
"Hello, my name is [Your Name], and I’m excited about the opportunity to join TomCo Solutions as an Office Assistant. With my experience in answering phone calls, scheduling appointments, and providing administrative support, I am confident in my ability to handle office tasks efficiently while ensuring excellent customer service. My strong communication skills, attention to detail, and professionalism make me a great fit for this role. I look forward to contributing to the team. Thank you!"

How to Apply:
???? Click below to submit your resume, audio recording, and salary expectations. Applications missing the required phrase "Professionalism in Every Call" will not be considered.

???? Join our team and be the voice of our company! ????