Executive Assistant

We are searching for an elite Executive Assistant to support our Director of Variable Operations at Gerald Jones Auto Group, Sean Sweeting. This role is for someone who thrives in fast-paced, high-performance environments and can act as a gatekeeper, organizer, and force multiplier for our executive.

If you are an experienced EA who can anticipate needs, manage complex calendars, and filter high-level information into clear, actionable insights—this job is for you.

What You’ll Be Doing:
- Inbox & Communication Management – Handle emails, prioritize messages, and filter out unnecessary distractions.
- Scheduling & Calendar Control – Ensure meetings are efficiently scheduled, avoiding unnecessary time drains.
- Gatekeeping & Prioritization – Act as a buffer for incoming communications, protecting Sean’s time.
- Meeting Notes & Follow-Ups – Join calls, take detailed notes, and ensure follow-ups get executed.
- Report & Document Review – Help extract key takeaways from reports, pitch decks, and other materials.
- Basic Correspondence – Draft professional emails and messages as needed.
- Understanding Key Personnel – Learn the reporting structure across multiple dealerships to assist with coordination.

What We’re Looking For:
- 5+ years experience as an Executive Assistant supporting high-level executives.
- Flawless organization – You keep things structured, efficient, and easy to navigate.
- Secret Word: Precision
- Sharp decision-making skills – You know what’s urgent, what can wait, and what’s not worth Sean’s time.
- Top-tier professionalism – You match the high standards of the executive you support.
- Excellent communication skills – You can write and speak with clarity, confidence, and discretion.
- Ability to handle occasional calls – We can set up a VOIP line as needed.
- Familiarity with Outlook – You should be comfortable managing email and calendar systems.

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