Bookkeeping & Maintenance Coordination Virtual Assistant

COMPANY OVERVIEW
Oodahost is an innovative short-term rental management company that leverages technology and transparent processes to deliver exceptional results for homeowners. We pride ourselves on efficiency, reliability, and excellent customer service. Join our growing, fully remote team to help streamline operations and enhance our homeowners’ experience.

POSITION SUMMARY
We’re looking for a versatile Virtual Assistant with strong bookkeeping skills and maintenance coordination experience. You will keep our financials accurate and up-to-date while ensuring property repairs and vendor communication run smoothly. You will also handle small purchasing tasks, helping procure items needed for property operations.

KEY RESPONSIBILITIES
BOOKKEEPING & FINANCIAL MANAGEMENT Track invoices, expenses, and transactions using QuickBooks (or similar software). Reconcile payouts, monitor homeowner statements, and prepare monthly financial reports. Verify payments and invoices for accuracy and flag any discrepancies promptly.

MAINTENANCE COORDINATION Communicate with vendors and contractors for routine or emergency repairs. Schedule and oversee maintenance tasks to minimize guest disruptions. Log maintenance requests, track progress, and update internal systems. Coordinate with the operations team to ensure timely and cost-effective resolutions.

SMALL PURCHASING & PROCUREMENT Identify and order necessary supplies or replacement items for properties such as linens, cleaning supplies, or minor furnishings. Compare prices, negotiate with suppliers, and track deliveries. Maintain organized records of purchased items, costs, and shipping details.

QUALIFICATIONS & SKILLS
Proven Bookkeeping Experience Knowledge of QuickBooks, Xero, or other accounting software, along with basic accounting principles and financial reporting.

Maintenance Coordination Experience Ability to prioritize repair requests and coordinate multiple vendor schedules. Experience logging maintenance issues and following up until resolution.

Strong Attention to Detail Ensuring accurate data entry, invoice matching, and consistent record-keeping.

Excellent Communication Skills (English) Comfortable liaising with vendors, homeowners, and tea ---------- mbers via email, phone, and chat.

Organized & Self-Motivated Capable of managing multiple tasks with minimal supervision.

Tech-Savvy Familiarity with task management tools (for example, ClickUp or Trello) and cloud-based document sharing.

Flexible Availability Able to adapt to different time zones and occasionally address urgent requests on short notice.

WHY JOIN OODAHOST?
Growth & Learning We invest in training and development, offering continuous opportunities to expand your skill set.

Remote Culture Work from the comfort of your home, collaborating with a global team that values open communication and productivity.

Impactful Role You will have a direct influence on our homeowners’ satisfaction by keeping finances accurate and ensuring quick, efficient maintenance solutions.

Competitive Compensation We offer fair, market-aligned rates commensurate with experience and contributions.