Executive Assistant

Job Posting: Executive Assistant

Pay: $8.00/hour

Experience Required: Must have 2 to 3 years of experience supporting a fast- past business owner on line and have a passion for supporting women in business.

Position: Full-Time Executive Assistant

Location: Fully Remote and available Monday through Friday from 9 to 5 AZ time.

Reports To: Business Owner

Are you a highly organized, self-starter who thrives in a dynamic environment and enjoys contributing to the success of a business? We are seeking an Executive Assistant to join our team and help achieve our revenue and service goals.
In this pivotal role, you will work both independently and collaboratively to manage a wide range of responsibilities, including client onboarding, project management, administrative support, and contractor coordination. You will also be responsible for periodic social media posts as well as responding to posts as needed. If you have exceptional organizational skills, a proactive attitude, and a commitment to excellence, we’d love to hear from you!

Key Responsibilities:

Client Management:

Oversee client onboarding to ensure a seamless experience
Manage client expectations and deadlines.
Provide ongoing support and address client inquiries promptly.
Update clients when there are changes to the training calendar.
Touch-points with clients for special events such as birthdays
Owner Support:
Answer and manage the owner’s emails.
Manage the owner’s scheduling and prioritize tasks effectively.
Send reminders to the owner for missed deadlines and upcoming commitments.
Other support as requested by the owner.

Administrative Duties:

Conduct research to support business operations.
Handle invoicing and collections from clients.
Manage payments to 1099 contractors through Gusto.
Updating reports
Respond to general email inquiries and assist with additional tasks as needed.
Social media monitoring and posting
Requirements:
Proven experience in a client-facing role, administrative support, or similar position.
Strong organizational skills and attention to detail.
Excellent communication skills, both written and verbal.
Ability to work independently and as part of a team.
Proficiency in GSuite, Slack, Zoom and Monday.
A positive attitude and proactive approach to problem-solving and the ability to manage multiple tasks effectively.

Why Join Us?

Be part of a supportive and growth-oriented environment.
Opportunity to work closely with the business owner and directly impact the company’s success.
Flexibility and autonomy to structure your workday efficiently.

To Apply:

Send an email with the following these instructions to Vanessa Shaw


Email: ----------

Subject Line: Executive Assistant

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