Virtual Assistant - Construction Support and Office Administration

Job Title: Virtual Assistant – Construction Support and Office Administration
Job Type: Full-Time (Remote)
Location: Work from Home

About Us:
We are a well-established fitout company with over 30 years of experience delivering high-quality construction services. Currently undergoing an exciting digital transformation, we are modernizing our processes and taking our operations online. This is a unique opportunity to join our team during a pivotal period of growth and play a key role in shaping the future of our business.

Key Responsibilities:
1. Project Support:

- Document costs, materials, and contact details for each job.
- Organize and maintain project data, including welcome packs and related documents.
- Assist in ordering materials and supplies as needed.

2. Office Administration:

- Process, manage, and pay invoices using Xero.
- Upload financial documents and maintain accurate bookkeeping records.
- Create and process client invoices.
- Manage day-to-day data entry tasks.

3. Digital Tools:

- Use Notion to manage and streamline workflows, project data, and team collaboration.

4. Social Media Management (Optional):

- Assist with scheduling posts and managing accounts to enhance online presence.

What We’re Looking For:

- Experience in administrative roles or as a Virtual Assistant.
- Proficiency in Xero and Notion for financial and organizational tasks.
- Strong attention to detail and organizational skills.
- Reliable internet connection and ability to work independently.
- Bonus: Familiarity with social media platforms and content creation.

Why Join Us?

- Work one-on-one with the owner, with regular touchpoints and collaboration throughout the day.
- Be part of an established company undergoing a modern digital transformation.
- Flexible working hours.
- Opportunity to work with a supportive and professional team.
- Grow alongside the business and contribute to meaningful changes.

How to Apply
To apply, please send the following:

Your resume.
A brief cover letter explaining why you’re the perfect fit for this role.
English Test Results (complete here: ---------- /english-test/).
Typing Test Results (complete here: ---------- /).
Optional: Include examples of past projects or work samples that showcase your skills.

Email your application to ---------- with the subject line:
"Virtual Assistant / Administrator Application – [Your Name]"