Administrative Assistant

JOB DESCRIPTION

Assisting Retreat masters to prepare to give :

Retreat
Formation

• Calls all participants to remind them of the schedule. Informs them of all requirements and things to prepare
• Attends meetings for retreat planning and debriefing
• Prepares minutes of the mtg.
• Prepares agendas for the mtgs.
• Prepares books handouts, reflections and homeworks- Xerox
• Organises registration ofr retreat and formation- prepares change fund for payments, prepares change fund for book sales, does accounting and turns over to accounting.
• Prepares elements for communion,
• Prepares technical equipment for the retreats- projector, speakers, sound system, materials for sacred space, candles, crosses, table cloths etc.
• Prepares ids
• Inventories books and library and has books copied for the participants.
• Collates all material and files for future use.

PREPARES DATA base of all participants and people that on the Third day has connection with- or collaborates

*Files their profiles, application forms, and other details
*Marketing of retreats through social media
*Answer enquiries
* Marketing of Spiritual Formation.

MAINTAINS WEBSITE
MAINTAINS FACEBOOK ACCOUNT