Executive Assistant

Location: Remote
Type: Full-Time
Industry: Financial Accounting & Advisory Services

Company: Olive Branch Financial Solutions (Formerly Olive Branch Bookkeeping, Inc)

Olive Branch Financial Solutions is a forward-thinking financial services firm specializing in bookkeeping, payroll, and fractional CFO services for construction companies. We help business owners achieve financial clarity and enhance profitability. We are currently seeking a proactive and highly organized Executive Assistant to support our leadership team and play a vital role in the day-to-day operations of our growing company.

Key Responsibilities:
- Email Management:
Organize, prioritize, and respond to emails on behalf of the leadership team, ensuring timely follow-ups and clear communication.
- Calendar Management:
Manage and coordinate the executive’s calendar, including scheduling meetings, sending reminders, and resolving scheduling conflicts.
- Social Media Management:
Oversee company social media accounts, schedule posts, engage with followers, and assist in content creation to maintain an active online presence.
- Administrative Support:
Assist with document preparation, data entry, file organization, and other administrative tasks to support the business’s daily operations.
- Meeting Preparation:
Prepare meeting agendas, take detailed notes, and ensure action items are followed up on after meetings.
- Project Management:
Effectively manage and complete assigned internal projects and daily tasks using tools like ---------- and GoHighLevel.
- Client Communication:
Assist in managing client communications by sending reminders, follow-ups, and ensuring a positive client experience.
- CRM Management:
Maintain and update client information in GoHighLevel, ensuring data accuracy and supporting marketing automation.
- Task and Workflow Management:
Use ---------- to track tasks, set deadlines, and ensure the leadership team remains on top of priorities.

Qualifications:
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Excellent communication skills, both written and verbal.
- Proficiency in project management tools such as ---------- , GoHighLevel, and Google Workspace (Docs, Sheets, Drive, Calendar).
- Social media management experience, including content scheduling and engagement.
- Ability to work independently with minimal supervision while being an effective team player.
- High level of attention to detail and commitment to accuracy.
- Problem-solving mindset with the ability to anticipate the needs of the leadership team.
- Comfortable working in a fast-paced, dynamic environment with shifting priorities.

What We Offer:
A fully remote work environment with flexible scheduling.
Opportunities for professional growth and development.
A supportive and collaborative team culture.
Competitive compensation with room for advancement.
The chance to work directly with company leadership to impact the growth and success of Olive Branch Financial Solutions.
We’re looking for someone who’s a self-starter, enjoys building relationships, and is excited to help drive our company forward. If this sounds like you, we’d love to hear from you!

Application Process:
To apply for this position, please complete our pre-interview questionnaire designed to assess your suitability for the role.

Along with the completed questionnaire, submit your resume detailing your experience and qualifications.

Submission Instructions:
Access the pre-interview questionnaire at ----------

Selection Process:
After reviewing submissions, we will contact selected candidates to inform them of the next stages in the hiring process. We aim to communicate with applicants within a 2-week timeframe, if not sooner, regarding the status of their application.