Executive Assistant for Marketing & Sales Agency

Executive Assistant for MARKETING & BUSINESS Development Company

About Us
We are a premier business and marketing agency specializing in helping coaches, consultants, and entrepreneurs scale their businesses using cutting-edge AI technology and proven marketing strategies. Our clients trust us to transform their expertise into thriving businesses. We're looking for a detail-oriented Executive Assistant to join our dynamic team and support our growing client base.

Position Overview:
We're seeking a highly organized Executive Assistant to support our marketing and client success initiatives. The ideal candidate will manage both traditional EA duties and specialized support for our AI-powered marketing systems while maintaining the highest level of discretion and professionalism.

NOTE: ONLY APPLY IF YOU ARE QUALIFIED AND LOOKING FOR LONG TERM EMPLOYMENT - READ UNTIL THE END

Key Responsibilities:

Core Administrative Duties:

Coordinate executive schedules, meetings, and communications
Handle sensitive information with utmost discretion
Prepare reports, presentations, and documents
Manage email correspondence and client inquiries
Track projects and maintain digital files

Tech & Marketing Support:

Manage social media platforms and content scheduling
Operate CRM tools like Cooper and Go High Level (GHL)
Coordinate team communication via Slack
Maintain project management in Trello/Asana
Support AI tools for content creation and marketing
Monitor and optimize system performance
Assist with email marketing campaigns

Client & Program Support:

Help coordinate client onboarding and success
Support virtual/in-person events and training sessions
Assist with program delivery and implementation
Monitor client progress and maintain communication

Qualifications & Requirements:

3-5 years EA or similar experience
Proficient in social media management and marketing tools
Experience with CRM systems, particularly GHL
Strong project management skills (Trello/Asana)
Exceptional organizational and multitasking abilities
Experience with AI tools or strong willingness to learn
Excellent written and verbal English skills
Based in Philippines, available during USA business hours
Proficiency in Google Workspace, Microsoft Office

Technical Skills Required:

Social Media Management Tools
CRM Systems (GHL preferred)
Project Management Tools (Trello/Asana)
Communication Platforms (Slack, Zoom)

Email Marketing Platforms
Google Workspace/Microsoft Office
AI Tools (training provided)

Why Join Our Team?

Work with cutting-edge AI marketing technology
Competitive compensation
Remote work flexibility
Professional growth opportunities
Supportive, innovative culture
Opportunity to impact client success

The Ideal Candidate:

Is detail-oriented and highly organized
Takes initiative and works independently
Adapts quickly to new technology
Communicates professionally
Values confidentiality
Demonstrates problem-solving abilities

How to Apply:
Send your resume and cover letter detailing:

Your relevant executive assistant experience
Experience with required technical tools
Examples of project management success
Your available work hours (USA time)


Email application to: ---------- Subject: “I’m Great”
Join our dynamic team and be part of transforming businesses helping coaches, consultants and entrepreneurs through innovative marketing and AI technology!

[Note: Competitive salary based on experience. Starting at $400 US a month and then after 1st month $500 a month.]