Virtual Assistant

We are a law firm seeking a proactive, detail-oriented Virtual Assistant to join our team remotely. This role will involve providing administrative support for the Managing Partner, assisting with day-to-day matters, drafting paperwork, tracking status of paperwork, responding and speaking to potential client inquiries, and assisting with client and case management tasks.

Additional tasks may include coordinating communications, following up with clients on outstanding invoices, overseeing social media, creating graphics for the company, helping with SEO generation, and assisting with personal tasks for the Managing Partner.

Please note that this position will be a part-time position.

If you’re organized, tech-savvy, and committed to professionalism, we want to hear from you!

Responsibilities:

- Manage calendars, scheduling, and appointments
- Assist with drafting and preparing documents as well as editing and proofreading
- Call government agencies and related third parties to track status of filings or ask questions
- Manage and track client paperwork
- Handle client communication via email and phone
- Respond to and speak with potential clients inquiries
- Support billing, invoicing, and client records
- Conduct research as needed by Managing Partner for various matters ranging from client tasks to personal matters
- Prepare and edit company newsletters
- Provide additional administrative assistance as needed
- Maintain social media accounts and create images and schedule content for posts
- Create graphics for company website, social media pages, etc.

Requirements:

- At least one year experience as a Virtual Assistant or similar administrative role
- Exceptional written and verbal communication skills
- Proficiency with Microsoft Office, Google Workspace, Mailchimp, and Canva
- Significant experience with social media platforms and scheduling posts
- Ability to multitask, prioritize, and manage time effectively
- Reliable, professional, and maintains strict confidentiality
- Expertise with creating original graphics, images, and artwork

Application Instructions:

1. Video Introduction: Please include a brief video introducing yourself, your experience, what you are looking for in a new position, and why you’re a good fit for our firm.
2. Resume: Please include a copy of your resume with all prior work experience.
3. Cover Letter: Please include a cover letter that details your experience, what you are looking for in your next position, and any current employment.
4. Subject Line: Please include the word Parachute in the subject line of your application to confirm you’ve read the full description.
5. Apply Points: Ensure you have at least 7 apply points available to complete this application.
6. Questions: Please include any questions you have about the position.

We look forward to meeting you!