Project Coordinator

Who we are: We are a subcontractor specializing in countertops and cabinets for luxury multi-family homes in the Mid-Atlantic Region. We have been in business for over 22 years and have great relationships with the largest General Contractors in our market. Our portfolio will be shared during the interview process.

Job description: We are seeking a highly organized and motivated Project Coordinator in ensuring the smooth operation of administrative functions and project support. This role requires a proactive individual with exceptional communication, organizational, and multitasking skills to handle critical responsibilities in a fast-paced environment. Your responsibilities will include:

1. Email and Communication Management
• Prioritize, draft, and respond to emails, ensuring timely and accurate communication.
• Handle phone calls, screen inquiries, and route messages to appropriate parties.
• Prepare presentations and assist with communication materials for stakeholders.

2. Document Management
• Organize, maintain, and manage physical and digital filing systems.
• Draft, edit, and proofread documents, reports, memos, and correspondence.

3. Project and Data Support
• Submit start and closeout documents such as CCIP, safety documentation, and warranty information.
• Support special improvement projects, research, and data analysis.
• Gather information, compile reports, and present findings to the team.

4. Logistics Coordination
• Schedule and coordinate material deliveries to job sites.
• Maintain accurate tracking of deliveries and timelines.
• Manage and coordinate service calls
• Manage inventory entries

To be successful, you will need:

• Bachelor’s degree preferred (or equivalent experience).
• Background in Architecture, Interior Design, or Civil Engineering is a plus.
• Proficiency in office software (Microsoft Office, Google Workspace, etc.).
• Excellent communication skills (written and verbal).
• Strong organizational abilities and attention to detail.
• Adaptability and ability to multitask.
• Professional demeanor and positive attitude.

Job Type: Full-time
Salary: $9,000 annual
Bonus: Dependent upon individual and business performance
Additional benefits: Opportunity to train in US
Primary Location: Remote – Metro Manila Preferred.
Secondary Locations: DMV Area, Baltimore, and others as necessary
Hours: Monday-Friday, 7:00AM-4:00PM (US East Coast Time)