Virtual Administrative and Real Estate Assistant

We are seeking a highly skilled and motivated Virtual Administrative Assistant and Real Estate Assistant to join our dynamic team. This role requires someone who excels in organization, communication, and has a keen eye for detail. The ideal candidate will have experience in real estate support, excellent English proficiency, and the ability to handle multiple tasks in a fast-paced environment.

Key Responsibilities:

1. Email Management

Manage and organize email correspondence effectively.

Respond promptly to client and team inquiries.

Flag high-priority emails and ensure timely follow-ups.

2. Lead Management

Handle and manage real estate leads using Zoho CRM.

Update and maintain lead information accurately.

Follow up on leads and prospects to support business growth.

3. Tenant Management

Serve as the main point of contact for tenants.

Handle tenant inquiries, requests, and complaints.

Manage rent collection and reconciliation, ensuring accurate records.

4. Administrative Office Work

Perform general administrative tasks as needed.

Prepare reports, presentations, and documentation.

Maintain organized digital files and records.

5. Scheduling and Meetings

Set up and manage meetings using Calendly.

Arrange and coordinate Zoom calls, ensuring all participants are informed.

Maintain and update calendars to avoid scheduling conflicts.

6. Cold Calling

Conduct cold calls to prospective clients or leads.

Communicate services and offerings clearly and professionally.

Track and report call outcomes.

7. Social Media Management

Create and manage engaging social media content for LinkedIn, Facebook, and Instagram business pages.

Post content daily, ensuring consistency with brand tone and messaging.

Monitor social media engagement and respond to comments/messages.

Required Skills and Qualifications:

C2 level English proficiency with excellent written and verbal communication skills.

Preferred American accent for clear and professional client communication.

Experience with Zoho CRM or similar CRM tools.

Proven experience in lead management and tenant management.

Strong administrative and organizational skills.

Ability to manage multiple tasks and meet deadlines.

Proficiency in using tools like Calendly, Zoom, and social media platforms.

Proficiency in Canva, PowerPoint, Microsoft Excel, Word, CapCut, SharePoint, etc.

Experience in cold calling with a confident and persuasive communication style.

Tech-savvy and adaptable to new tools and platforms.

Preferred Qualifications:

Previous experience in real estate support roles.

Familiarity with social media marketing strategies.

Strong attention to detail and problem-solving skills.

Ability to work independently with minimal supervision.

Minimum Education: Bachelor's Degree.

Work Hours:

Flexible hours with availability during US EST

Compensation:

Competitive salary based on experience and qualifications.

If you are a proactive and dedicated professional looking for a remote opportunity in a growing organization, we would love to hear from you. Apply today to join our team!