Executive Assistant

Position: Executive Assistant (Remote)
Location: Remote - Philippines (Australian Business Hours)
Company: Financial Services Firm

About Us:

We are a well-established financial services business seeking a highly capable Executive Assistant to provide remote support to our Australian-based executive. This role requires exceptional organizational skills, professionalism, and experience in supporting leaders within the financial services or accounting industry.

Job Summary:

The Executive Assistant will be responsible for managing the executive’s daily operations, ensuring efficiency and productivity. This role involves administrative support, calendar and email management, meeting coordination, and task prioritization, with a focus on working independently while maintaining high standards of confidentiality and professionalism.

Key Responsibilities:


Email Management: Organize inboxes using folders, prioritize important emails, and draft professional replies on behalf of the executive.
Calendar Management: Schedule appointments, add tasks, and ensure they are completed. If tasks are not completed, they must be moved to the next day or week for follow-up.
Meeting Coordination: Summarize meetings using recordings and assistive tools like ChatGPT to generate clear, concise summaries for follow-up and documentation.
Project & Task Management: Manage tasks using Trello, track progress, and ensure all deadlines are met.
Administrative Support: Prepare documents, reports, and presentations using Apple productivity tools (Pages, Numbers, Keynote).
Research & Reporting: Conduct financial market research and prepare summaries relevant to the financial services industry.
Document Management: Organize and maintain digital files and ensure data confidentiality.

Required Skills & Qualifications:

Proven experience as an Executive Assistant, preferably in the financial services or accounting industry.
Excellent English communication skills (both verbal and written).
Proficiency with Apple productivity suite (Pages, Numbers, Keynote) and MacOS systems (must own a Mac).
Experience using Trello for task management and collaboration.
Strong attention to detail and ability to manage multiple priorities.
Self-starter capable of working independently with minimal supervision.

Work Hours & Availability:

Hours: Australian business hours (e.g., 9 AM – 5 PM AEST), with flexibility for urgent tasks.
Remote Setup: Must have reliable high-speed internet and a dedicated workspace suitable for professional remote work.

Compensation & Benefits:

Competitive monthly salary based on experience.
Performance-based bonuses.
Ongoing training and professional development opportunities.