Executive Virtual Assistant

We are seeking a detail-oriented and proactive Executive Virtual Assistant to provide administrative support and ensure the smooth operation of daily activities. This role works closely with the management team to offload routine tasks and improve efficiency and contribute to the overall success of our childcare business.

The position will start as part-time, with shifts beginning at 8 AM Pacific Time (US).

Job responsibilities:

1.Administrative Support:
- Manage payroll processes using QuickBooks.
- Handle bill payments and other online transactions.
- Oversee licensing compliance through the Merit system, ensuring employee certifications and background checks are up to date.

2. Calendar & Email Management:
- Schedule and coordinate meetings and appointments.
- Organize and manage email inboxes to ensure prompt responses and prioritization.

3. Data & Records Management:
- Maintain accurate and organized records for employee compliance and business transactions.
- Prepare and update reports as needed.

4. General Support:
- Assist with miscellaneous tasks and ad-hoc projects to support business operations.

Qualifications
- Proven experience as a Virtual Assistant or in a similar administrative role.
- Proficiency in QuickBooks and familiarity with the Merit system (preferred).
- Strong organizational and multitasking skills.
- Excellent written and verbal communication abilities.
- Ability to work independently and meet deadlines.
- Attention to detail and a proactive attitude.


If you believe you're a strong fit for this position, please respond with the following:
1.A link to your resume in PDF format.
Your resume should include your contact details, a recent professional photo, and a summary of your work experience, emphasizing tasks relevant to this role.
2. A screenshot of your PC specifications and internet speed,
3. A one-minute Vocaroo recording of your self-introduction
4. Your Skype handle for easy communication.

To ensure you've read this message carefully, please include the word "Executive" in the subject line of your email.

We look forward to reviewing your application!