Executive Assistant

We are seeking a dedicated and proactive Executive Assistant to join our team. This role is crucial in supporting the daily operations and ensuring the smooth running of our business. The ideal candidate will have excellent communication skills, a strong work ethic, and the ability to manage multiple tasks efficiently.


***Key Responsibilities***
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*Order Management*
Place orders for supplies and materials.
Process orders for various clients.
Ensure orders are on track and coordinate with other VAs.
Track order status and delivery schedules.

*Invoice Management*
Create and send invoices.
Follow up on outstanding payments.

*Follow-ups & Communication*
Manage emails and client inquiries using the Email GPS system.
Follow up with clients and partners on pending tasks or projects.
Send out proofs and updates.
Schedule and coordinate installs and meetings.

*Administrative Tasks*
Schedule and manage appointments.
Complete and file necessary paperwork.
Handle routine tasks like paying bills and managing travel arrangements.

*Customer Support*
Handle customer support via email, text, and in-store visits.

*Marketing and Social Media*
Update social media and manage marketing communications.

*Project Coordination*
Coordinate project timelines and ensure tasks are progressing as planned.



***Qualifications***
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Proficient in English with excellent written and verbal communication skills.
Experience with Adobe Illustrator is a significant advantage.
QuickBooks experience is a strong advantage.
Familiarity with Trello is a plus.
Strong organizational skills and attention to detail.
Ability to work independently and manage multiple tasks.



***Personality Traits***
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Bubbly personality, hardworking, and conscientious.


***Benefits***
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Paid time off, bonuses


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TO APPLY FOR THE JOB:

1) Change the subject line to "I Want to be your Executive Assistant.”

2) At the top of your message, please include a quote from our Owner/President (found at ---------- ) and then under that write 2-3 sentences on why you would like this position, and why you are a good fit. Do not write more than that or else your application will be deleted.

3) Under that, put the answers to the following questions, and include the numbers to make it easy for me to read.
a. Have you worked in the printing or graphics industry before? If so, what was your role?
b. What experience do you have with software tools like Adobe Illustrator, QuickBooks, or Trello?
c. Describe any experience you have working for US companies.

Do not write more than what I have asked you above; if you write more than what is asked for above, I will ignore your job post. Make sure to follow all the steps above. This is a great job opportunity for personal and professional growth, with the ability to get bonuses and raises, so I will only look at applicants that really want the job. If I d ---------- to interview you, there will be a short Zoom call between us, and video will be required.