Senior Virtual Assistant / Personal Assistant for Salesperson and Operations Manager

We are seeking a highly organized and proactive Virtual Assistant (VA) / Personal Assistant to support a salesperson and operations manager in their day-to-day activities. This role requires exceptional attention to detail, excellent communication skills, and the ability to manage multiple tasks in a fast-paced environment.


Calendar Management:
- Schedule and manage appointments, meetings, and events.
- Send reminders and ensure no scheduling conflicts.
- Proactively follow up on upcoming meetings and deadlines.

Inbox Management:
- Monitor and manage emails efficiently, ensuring timely responses and prioritization.
- Sort, flag, and follow up on urgent messages.
- Draft and send professional communications as needed.

WhatsApp Management:
- Monitor and reply to WhatsApp messages within 5 minutes during working hours.
- Maintain professionalism in all communications.

Meeting Preparation:
- Ensure all necessary materials are prepared and shared before meetings.
- Send Zoom invites promptly and without errors.
- Confir ---------- eting details with participants in advance.

Task Management:
- Track tasks and ensure timely completion.
- Maintain detailed notes to avoid forgetting important details.

Critical Expectations:
- Error-Free Execution: Forgetting tasks such as sending meeting invites or missing important messages is grounds for immediate termination.
- Maintain impeccable organization and follow-through on all responsibilities.

Qualifications:
- Strong organizational and multitasking skills.
- Exceptional communication skills (written and verbal).
- Tech-savvy, with experience in managing calendars, email systems, and communication tools like WhatsApp and Zoom.
- Ability to work independently with minimal supervision.


Work Environment & Hours:
- Remote work setup.
- Must be available to respond to WhatsApp messages within 5 minutes during working hours.

Key Attributes:
- Attention to detail.
- Proactive mindset.
- Strong sense of accountability and reliability.
- If you are a highly motivated individual with a commitment to excellence and the ability to thrive under pressure, we invite you to apply for this position.



Send a loom to apply for this position that is 2 minutes long. Answer how your work experience relates to this job description. Also write about how you help manage inbox and calendar for others in the past, and why your system works.