property manger / secretary

Responsibilities:

1. Bill Management:

Pay monthly property bills (electricity, gas, maintenance, etc.)

Track due dates for all bills and ensure timely payments to avoid late fees

Prepare and process bills for tenants (rent, utilities, maintenance costs)

Bill tenants back for water, sewer, and other shared services



Tenant Communication:

Issue invoices for rent and utility charges

Maintain clear records of all communications with tenants regarding payments and billing issues

Respond to tenant inquiries about billing or payment issues



Bookkeeping & Financial Management:

Keep accurate records of income and expenses related to the property

Reconcile accounts and update financial records regularly

Ensure all financial records are updated and organized for tax purposes or audits

use online portal from to pay bill from townships & utility company


Administrative Support:

Assist in property management tasks like lease tracking, property inspections, and repairs

Maintain tenant and property files (leases, payment histories, etc.)

Organize and update property-related documents and contracts




Skills Required:

Organization & Attention to Detail: Must be able to keep accurate and up-to-date records.

Financial Acumen: Comfort with invoicing, billing, and handling financial documentation.

Communication Skills: Ability to communicate clearly with tenants and vendors.

Software Knowledge: Familiarity with property management software or accounting tools (QuickBooks, rent redi

Time Management: Must be able to prioritize tasks and ensure deadlines are met, especially for bill payments.