Executive Personal Assistant

Are you a proactive, detail-oriented professional who thrives in dynamic environments and loves to bring clarity to visionary leaders? Do you excel at anticipating needs, managing complex schedules, and contributing to meaningful work? If this resonates with you, we’d love to hear from you!

About Us

We are a cutting-edge functional medicine telehealth startup that integrates evolutionary medicine, AI, and teamwork principles inspired by Strategic Coach’s Unique Ability teamwork and Dan Sullivan’s “Who Not How” approach.

Led by a visionary entrepreneur with over 20 years of experience, we’re on a mission to transform healthcare. We’re seeking a self-managing, high-performing Executive Virtual Assistant to help implement ideas, streamline operations, and support personal and professional priorities.

Key Responsibilities

1. Executive Support
- Optimize calendar, appointments, and travel arrangements.
- Draft and manage professional communications with precision.
- Conduct daily video calls with the executive to organize the day, prioritize tasks, and align on goals.
- Act as a gatekeeper, safeguarding time and energy for high-value activities.

2. Organizational Excellence
- Create systems to streamline workflows and improve efficiency.
- Coordinate tasks using tools like Google Workspace.
- Transform ideas into actionable plans and track project progress.
- Ensure deadlines are met with clarity and precision.

3. Personal Assistance
- Manage personal tasks, from scheduling household services to arranging travel.
- Balance professional and personal commitments effectively.

4. Company Development
- Contribute to the growth of a functional medicine telehealth business.
- Collaborate with tea ---------- mbers to align efforts with organizational goals.
- Research and implement tools to enhance productivity and innovation.

What We're Looking For:

We’re looking for someone who embodies the following qualities:
- Proactive & Independent: Solves problems with minimal supervision.
- Organized & Strategic: Excels at managing details and creating structure. [To ensure you have thoroughly read the job description, please submit your application only through this link: ---------- . Only applications submitted through this link will be entertained and considered for shortlisting.]
- Collaborative & Supportive: Enjoys enabling others to succeed.
- Emotionally Intelligent & Grounded: Stays focused and present under pressure.
- Adaptable & Resilient: Thrives in evolving and fast-paced environments.

Requirements

- Experience in executive support or project management is preferred but not required.
- Strong organizational, communication, and time-management skills.
- Proficiency in tools like Google Workspace.
- Familiarity with Strategic Coach principles or a willingness to learn.
- Ability to work U.S. hours consistently (8 AM to 12 PM and 1 PM to 5 PM MST, Arizona time).
- Comfortable with daily video calls to align with the executive on priorities and goals.
- Stable internet connection and professional home office setup.

Why Join Us?

- Work directly with a visionary leader to drive impactful projects.
- Be part of an innovative company combining AI, telemedicine, and functional medicine.
- Enjoy autonomy, growth opportunities, and a supportive team culture.

Benefits

Competitive salary: $4-$7 per hour, depending on experience (hourly, paid every two weeks).
40 hours per week, with a consistent schedule.
Long-term employment opportunities with room for growth.