Experienced Bookkeeper (construction industry)

Job Title: Experienced Bookkeeper (construction industry)

Company Overview:
We are a construction company based in Brampton, GTA. We specialize in building low-rise detached custom homes in Ontario, Canada and are expecting significant growth in the next 3-6 months.

Requirements
Education:

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.

Certifications:

Professional bookkeeping certification or diploma preferred.

Additional credentials in financial management or supply chain are an asset.

Experience:

Minimum 5 years of hands-on bookkeeping experience, ideally in the Canadian construction sector.

Demonstrated expertise using QuickBooks Online for daily bookkeeping, reconciliations, and reporting.

Experience maintaining and reconciling ledgers, accounts payable/receivable, and intercompany accounts.

Familiarity with cash-based accounting and preparing financial statements such as Balance Sheet, Income Statement, and Cash Flow Statement.

Proven ability to implement and manage purchase order systems, track procurement, and support contract administration.

Technical Skills:

Advanced proficiency in QuickBooks Online, including custom reporting, bank feeds, and audit trails.

Strong Excel skills for financial modeling, ledger management, and data analysis.

Ability to develop and maintain templates for purchase orders and financial reports.

Comfortable with cloud-based document management and collaboration tools (e.g., Google Suite, Microsoft Office 365).

Skilled in digital communication and document sharing (email, chat, file transfer).

Duties (Accounting & Bookkeeping):

Maintain accurate and timely records of all financial transactions using QuickBooks Online.

Prepare, review, and analyze monthly and quarterly financial reports.

Reconcile bank accounts, credit cards, and lines of credit.

Oversee general ledger activities, including journal entries, account reconciliations, and month-end close.

Ensure compliance with Canadian accounting standards, including proper revenue recognition for construction contracts (e.g., percentage of completion, completed contract method).

Manage and reconcile intercompany transactions, post-dated cheques, and retainage/holdbacks as required.

Support the preparation of year-end working papers and documentation for external review.

Duties (Procurement):

Develop and implement a purchase order tracking system in Excel and/or QuickBooks Online.

Process purchase orders, match with supplier invoices, and track deliveries.

Maintain up-to-date records of supplier and subcontractor accounts.

Assist with contract administration, including tracking payment schedules and progress billings.

Support negotiation and communication with suppliers and subcontractors as needed.

Soft Skills:

Strong attention to detail and high level of accuracy.

Excellent analytical and problem-solving abilities.

Effective communicator, both written and verbal.

Ability to work independently and as part of a remote team.

Organized and able to manage multiple priorities in a fast-paced environment.

Industry Knowledge:

Understanding of Canadian construction industry practices, especially low-rise residential building.

Familiarity with Ontario construction regulations and standards.

Knowledge of best practices in bookkeeping, financial reporting, and procurement for construction projects.