Executive Assistant to the CEO

About the Company
Ikigai Cases is a family-owned e-commerce business selling premiu ---------- tal pill cases. Founded in December 2021, the business has been operated by two brothers from Washington, DC since then. After three years, the company has grown to selling thousands of pill cases every month and double digit tea ---------- mbers, including a thriving remote team.

Our mission is simple: to make exceptional pill cases and provide exceptional customer service. We uphold this commitment by managing our fulfillment operations in-house and offering white-glove service to our customers.

We are looking to hire an amazing Executive Assistant to work directly with the CEO of the company. Our hope is that this person will help maximize the CEO's productivity and ensure that no details fall through the cracks as we continue to grow as a company.

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About You
- You should be self-motivated and looking to work hard - as you will be expected to work hard, contribute and execute without supervision to help the whole team.
- You are highly organized and detail-oriented, with the ability to juggle multiple priorities without sacrificing quality.
- You take pride in your work and are proactive, anticipating the needs of the CEO and ensuring smooth day-to-day operations.

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Key Responsibilities
This role is critical to the success of Ikigai Cases and will require working closely with the CEO to support high-priority initiatives. While the focus is on executive support, the responsibilities will evolve based on the company’s needs.


Email Management & Communication
>>Manage the CEO’s inbox by organizing, prioritizing, and responding to emails.
>>Route emails to the appropriate tea ---------- mbers and follow up to ensure tasks are completed.

Calendar & Task Management
>>Schedule and coordinate meetings, appointments, and travel arrangements.
>>Track deadlines and ensure all deliverables are completed on time.

Administrative Support
>>Create and manage task trackers, reports, and spreadsheets for the CEO.
>>Prepare documents and presentations as needed.

Process Improvements
>>Identify inefficiencies in workflows and propose solutions.
>>Help develop systems to streamline operations and improve communication.

Special Projects
>>Handle ad-hoc projects assigned by the CEO, ensuring they are completed efficiently and accurately.

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Requirements to be Considered for the Position

Previous Experience:
>>Minimum of 2 years supporting a CEO or senior executive, preferably in an e-commerce or startup environment.

Skills:
>>Exceptional organizational and time-management skills.
>>Proficiency with tools like GSuite, task management platforms, and email management systems.
>>Proficiency using Excel / Google sheets - including building new spreadsheets from scratch with great formatting & creating your own formulas

Communication:
>>Outstanding written and verbal English skills.
>>Ability to maintain professionalism in all interactions.

Tech-Savviness:
>>Comfort with e-commerce platforms like Shopify (preferred but not required).

Detail-Oriented:
>>Meticulous attention to detail and ability to follow instructions precisely.

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Compensation Details:

Compensation: $1,800 per month + performance based bonuses
Work Hours: 50 hours per week, Monday through Friday. 8AM to 6PM EST.
Paid Holidays: 10 paid holidays per year
PTO: 1 week earned for every 6 months worked at the company

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To Apply

To apply, please submit the following Executive Assistant Application [Google Form linked below] to apply for the position.

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This application includes over a dozen questions in order to ensure we hire an outstanding candidate for this position, so please be advised in advance that it will take you some time to complete.

Only complete submissions through this form will be considered. We will be reviewing applications and inviting qualified candidates to interview on a rolling basis.

Note: Applications on OnlineJobs.ph, messages sent via OnlineJobs.ph DMs and messages sent via email will not be reviewed. Only Google Form submissions will be reviewed and considered for this submission.