Executive Assistant:

Position: Executive Assistant
Location: Remote (EST)
Working Hours: 9 AM – 5 PM EST, Monday to Friday


We are looking for a detail-oriented and organized Executive Assistant with a strong background in bookkeeping and accounting. The ideal candidate has at least 3 years of experience as a bookkeeper, expertise in QuickBooks Online, and proficiency in Microsoft Excel. This role combines administrative support with financial management, making it a critical position for ensuring both operational efficiency and financial accuracy.

Working Hours: 9am -5pm -EST (Monday to Friday)

Key Responsibilities:
Executive Support
Manage the executive’s calendar, schedule meetings, and handle travel arrangements.
Prepare meeting agendas, take minutes, and follow up on action items.
Serve as the primary point of contact for internal and external communications on behalf of the executive.
Accounting and Bookkeeping
Maintain financial records and ensure all transactions are accurately recorded in QuickBooks Online.
Process accounts payable and receivable, including invoicing and reconciling accounts.
Prepare and review financial reports, budgets, and expense tracking.
Assist with tax preparation and liaise with accountants or financial advisors.

Administrative Duties
Organize and maintain digital and physical files.
Create and maintain spreadsheets, reports, and presentations using MS Office tools, especially Excel.
Support the team with ad hoc administrative and financial tasks as needed.

Qualifications:

Experience:
At least 3 years of experience as a bookkeeper or in a similar role.
Previous experience as an Executive Assistant is a plus.

Skills:
Proficiency in QuickBooks Online and Microsoft Excel.
Strong understanding of bookkeeping principles and financial best practices.
Excellent organizational and time-management skills.
High level of discretion and professionalism in handling confidential information.
Strong written and verbal communication skills.