Virtual Assistant

Respond to initial inquiries and booking tours• Organizing employee files and onboarding process• Send thank you cards, birthday cards, and gifts to staff for anniversaries and birthdays• Monitor staff's social media pages for important life events• Maintain waitlist and reach out based on openings and direction from directors• Send out staff and parent surveys and make a spreadsheet with the data• Send link and track personality tests for employees• Send out About Me forms to current and new staff• Track the info for future use• Track team attendance and promptness

Online purchases• Book travel• Plan events• Order groceries• Send thank you cards or gifts• Email reminders• Schedule appointments• Calendar maintenance• Look at MY TO-DO LIST and delegate• Maintain my availability in the Calendly app based on my calendar availability
• Create hiring e-packet• Update current enrollment e-packet to appear more up-to-date using new colors• Manage and invite Indeed candidates to interviews• Convert parent and staff handbooks to digital with a clickable table of contents• Post job openings• Create About Me page for the hallways• Create any marketing items that are needed• Create flyers for events• Create information posters for field trips• Edit and update allergy report
Manage enrollment forms• Data entry into your CC Software• Data entry into your HR Software• Data entry into your Accounting Software• Manage your CRM system and assign tasks• Field initial inquires and respond to them• Setup tours• Fine tune or redo SOP's• Manage staff training sheets and send out reminders• Expense reports• Purchase reports• Reimbursement forms• Manage supply lists• Document creation• Document editing• Scheduling interviews and meetings• Post job openings• Update blogs• Send out staff and parent surveys and make a spreadsheet• Follow up on late payments• Organize payroll reports• Organize cloud folders such as Google Drive or Dropbox• Maintenance of KPI spreadsheets• Make quizzes for handbooks. Respond to social media messages and input data in CRM• Plan school events• Predictive enrollment• Upload child photos to software used• Create Onboarding Modules• Design an enrollment folder• Analyze Cleaning Checklists each day and send a summary to the Directors