ADMIN ASSISTANT AND BOOKKEPING

Job Description:
We are looking for a skilled Virtual Assistant - Administrative Assistant to support our real estate team with day-to-day administrative and accounting tasks. This role requires proficiency in QuickBooks, Microsoft 365, and Google Drive, as well as strong organizational and communication skills. The ideal candidate is detail-oriented, tech-savvy, and has experience handling multiple responsibilities with efficiency and professionalism.

Key Responsibilities:
Manage accounts payable and receivable using QuickBooks.
Reconcile bank statements, track expenses, and prepare financial reports.
Organize and maintain digital files on Google Drive and Microsoft 365.
Schedule and manage appointments, meetings, and calendars.
Draft and edit documents, spreadsheets, and presentations.
Monitor and respond to emails, calls, and other communications professionally.
Assist with data entry, invoicing, and expense tracking.
Conduct online research and prepare reports as needed.
Support the team with additional administrative tasks as required.

Qualifications:
Proven experience as a Virtual Assistant or Administrative Assistant, with a focus on accounting or bookkeeping.
Proficiency in QuickBooks and experience handling financial transactions.
Strong knowledge of Microsoft 365 (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Drive).
Excellent written and verbal communication skills.
Strong organizational skills with attention to detail.
Ability to work independently and manage time effectively.

Preferred Skills:
Familiarity with other project management tools (e.g., Asana, Trello) is a plus.
Experience in a customer service or client-facing role.


Working Hours:
Flexible, with availability during standard business hours preferred. 9am-1pm PST

Compensation:
$5 per hour and 20 hours a month for first 90 days. $8 per hour and 40 hours a week after probationary period.