Accounts Assistant & Credit Controller

Popcorn Shed is a young, dynamic, fast-growing food and gift business, based in London. UK. Our brand offers delicious, all natural gourmet popcorn snacks, gifts, confectionery & seasonings. We are experiencing rapid growth both with wholesalers and retailers as well as our ground breaking on-line business. This is a fantastic opportunity to gain experience within a small business, in a sales-driven environment and make this role your own.

The Skills You’ll Need to Succeed:
- Excellent written and spoken English
- Minimum of 1 year’s experience in accounts and/or financial management working within accounting software
- Xero software is preferable as is E-commerce knowledge
- Numeracy - strong maths or statistics skills
- Strong attention to detail
- IT proficiency – able to use Microsoft Office & Google Drive software, be proficient with emails
- Excellent telephone manner
- Ability to learn new software quickly
- Flexibility, able to work as part of a team as well as on your own
- Fast reaction, and able to prioritise
- ‘Can – do’, positive approach with passion for the industry
- Strong organisational skills are essential as is administrative & communication skills

The Role:

Accounts Payable
- Process supplier bills on Autoentry;
- Code up all invoices & bills to the correct sales category on Xero;
- Prepare and file monthly iOSS returns for France & Germany;
- Process expense claims;
- Preparation of bi-monthly payment runs for director approval;
- Tabulating data from monthly bills from 4PL to correct sales channel and raising queries as and when required;

Accounts Receivable
- Approve draft B2B sales invoices in Xero and send to customers;
- Prepare pro-forma invoices for clients without credit terms and inform the sales order processor once pro-forma invoices have been paid;
- Prepare commercial tax invoices for export clients for customs clearance purposes;
- Prepare monthly invoices for select clients;
- Post transactions from B2C marketplaces via LinkMyBooks and reconcile them in Xero accordingly;
- Ensure that sales from all channels / systems are accurately recorded on Xero and deal with issues relating to this.

Credit Control
- Credit check new customers;
- Prepare & distribute customer statements;
- Communicate & chase customers regarding overdue invoices to ensure prompt payment.
- Negotiate payment plans with customers on a case-by-case basis, with director’s approval;
- Report to the directors regularly on outstanding invoices;
- Recommend appropriate action be taken against overdue invoices;
- Review B2B client’s credit limits quarterly and enter them onto Unleashed.

General Finance
- Process all e-mails in the accounts inbox;
- Reconcile all cashbook transactions on Xero across all bank & credit card accounts;
- Operate as the main point of contact for all accounts-related queries;
- Review & reconcile petty cash monthly;
- Prepare quarterly VAT reports for dropship marketplaces;
- Set up & modify bank rules on Xero where appropriate;
- Troubleshoot unfamiliar cash book transactions.

Wholesale Order Processing & Warehousing
- Process select wholesale orders on the company’s inventory management system;
- Order product labels for specific line items and orders that require foreign language labeling;
- Prepare bespoke carton labels, packing lists and invoices for select clients.