Admin Assistant (with NZ based company experience)

Experience Required: Minimum 1 year of administrative experience in New Zealand-based companies

1. Drafting Sale and Purchase Agreements
• Prepare and review sale and purchase agreements.
• Ensure all legal requirements and company policies are met.
• Coordinate with legal advisors for any necessary modifications.
2. Anti-Money Laundering (AML) Compliance and listing agreements
• Maintain accurate records of AML compliance activities and documents
• Liase re any listing agreement requiring signing or AML
3. Proofreading Marketing Brochures
• Review marketing brochures for spelling and grammar accuracy.
• Coordinate with the marketing team to correct any errors.
• Maintain a database of all marketing materials and their final versions.
4. Delivery of Marketing Brochures
• Organize the distribution of marketing brochures to clients and stakeholders.
• Track and manage the delivery of photos etc. required by marketing
• Coordinate with external vendors for printing and delivery services.
5. 224c Auckland Council Documentation
• Prepare and submit 224c documentation to Auckland Council.
• Ensure all required information and supporting documents are included.
• Follow up with the council on the status of submissions.
6. Code Compliance Certificate (CCC) Documentation
• Compile and submit CCC documentation.
• Liaise with the construction and design teams to gather necessary information.
• Track the progress of CCC applications and address any issues.
7. Other Compliance Documentation
• Maintain records of all compliance-related documents.
• Ensure timely submission of all required compliance documents. Related to OPS
8. Liaison Between Teams
• Act as a point of contact between sales, marketing, design, and operations teams.
• Facilitate communication and coordination among teams.
• Schedule and organize inter-departmental meetings.
9. Assisting Other Departments
• Provide administrative support to various departments as needed. Especially marketing and sales
• Assist with scheduling, document preparation, and other administrative tasks.
• Ensure smooth communication and workflow across departments

Qualifications:
- Bachelor's degree in a related field.
- Minimum of 1 year of administrative experience with New Zealand Company.
- Proficiency in using MS Office (Word, Excel, PowerPoint)
- Excellent communication and interpersonal skills.
- Ability to work collaboratively in a team environment.
- Strong problem-solving skills and attention to detail.

Benefits:

- Competitive salary and benefits package.
- Opportunities for professional development and career advancement.
- Collaborative and supportive work environment.