Transaction Coordinator

Job description
Helping You Succeed: Helping You Succeed provides top performing Real Estate Agents transaction coordination services so they can keep selling. In the last 15 years, we’ve provided top notch support to hundreds of Real Estate Agents in the US. Our trusted team takes care of the details required for successful real estate Agent’s listings, contracts and compliance. Agents sleep well at night knowing their transactions are being handled by a knowledgeable team who cares about client success as much as they do. We are looking for capable, organized, responsible individuals who find satisfaction in helping others to join our team!

This job is perfect for you if you are the type of person who thrives working within a process, LOVES a checklist, and prides yourself on getting work done accurately, read on……There are opportunities within our growing company.

This job is NOT the job for you if you are wanting to be a Real Estate Agent one day.

Job Summary
As a transaction coordinator (TC) you will work with our clients to manage their real estate transactions from pending to closing. TC’s follow our proven process and systems to ensure compliance and manage various milestones of a real estate transaction from beginning to end. They possess excellent communication skills and stay calm under pressure, easily re-prioritizing to stay on top of communication and tasks. Our perfect candidate loves learning new things and is always looking for ways to improve the client experience. They are self-directed and methodical in completing work. As TCs succeed in the role, there are opportunities to grow and increase responsibilities and income. Work from work is preferred, but remote work is possible after training and demonstrating competency in your role.
Duties
• Input client information into the HYS client database system, track transaction activities, and submit each necessary document to the office broker for file compliance
• Oversee all administrative tasks regarding under contract transactions from executed Contract to close
• Manage and respond to large volume of emails
• Obtain signatures and other documentation from clients to complete real estate transactions
• Prepare and manage documents related to real estate transactions
• Review all paperwork to ensure it is accurate and compliant with Agent’s company, local and state regulations
• Coordinate with other parties involved in real estate transactions, such as lenders and title companies
• Monitor all dates, deadlines, and requirements for real estate transactions
• Follow our systems and processes and make suggestions on how improvements can be made
• Be a point of contact with Cooperating Agents, Lenders, Title Company Reps, and other parties to keep the transaction flowing smoothly from contract execution to closing
• Manage 30-50 transactions per month
• Keep the company transaction deadline calendar up-to-date
• Keep company transaction document records up-to-date
• Provide transaction documents to the necessary parties
• Follow-up on completion of repairs
• Follow company transaction processing checklists
• Any other tasks assigned by the team leader
Qualifications
• High School Diploma/GED
• Strong, working knowledge of Adobe, and Microsoft Office 365 Applications (Word, Outlook, Excel, etc.) - please detail on resume
• Demonstrated ability to work on multiple projects at once in a fast-paced work environment
• Demonstrated ability to work independently on assigned tasks, accept direction on assignments and work at a fast pace in a deadline-oriented environment.
• Superior interpersonal, verbal and written communication skills
• Typing speed of at least 40 wpm (if you cannot meet this, please do not apply)
• Adaptive quick learner
• Positive, Team player
• Must be detail-oriented, highly organized, professional, and on time
• Exceptional analytical and critical thinking skills
• Methodical and diligent at completing required tasks
• Confident in using a computer to complete tasks in web-based programs
• Tech savvy; up-to-date with latest office gadgets and applications and able to navigate new systems quickly
• Strong work ethic and sense of personal responsibility
• Must have a CAN and WILL DO attitude. This person will be willing to help wherever needed to help the team succeed
• Good spelling and grammar
• Comfortable handling strong personalities
• 1-2 years of real estate experience preferred