Executive Assistant

PLEASE READ TO BOTTOM FOR INSTRUCTIONS ON HOW TO APPLY. NO APPLICATIONS CONSIDERED WITHOUT VIDEO.

Location: Remote (preferably available between 9:00am -12:00pm Central Time Zone)

Hi, my name is Nicki. Before I tell you about this amazing role, let me first tell you about my company and why we exist. I started Beleza after working for 20 years for American universities. I saw first hand the impact it had on students, changing their lives. I also saw some of the challenges. Deans - the leaders of different schools within the university - were being hired without all the necessary support to run their organizations. Who do you think suffers when that happens? The students. These are the future leaders of the world and they deserve an outstanding learning experience so they can go off and do amazing things! That’s when I started Beleza Advisors to help University leaders create the right mission, vision, values and strategy so they can help students reach their full potential!

The name “Beleza” is special to me. It was the name of a 37-foot sailboat that my grandparents sailed across the Pacific for seven years—in their late 60s. Guided solely by a sextant and star charts, my grandmother, my lifelong mentor, charted their course with precision and resilience. Until her last days, she wore a gold sextant charm around her neck to remind her of the importance of navigating the journey.

Our mission at Beleza Advisors is to honor her example by boldly helping organizations navigate their unique journeys to fulfill missions of research, education, and have a bigger impact on the future leaders of the world!

Role Overview

We are looking for a dynamic and detail-oriented Executive Assistant to support our growing team and assist in managing essential operations. If you thrive on bringing order to complex projects and enjoy playing a critical role in a mission-driven environment, this role may be a perfect fit for you.

Key Responsibilities:
- Calendar & Schedule Management
- Oversee complex scheduling and calendar management, coordinating meetings with clients, partners, and the internal team.
- Streamline scheduling needs, especially during high-demand periods, to ensure maximum efficiency and minimal disruptions.

Client Proposals & Reporting
- Draft and format client proposals, reports, and term summaries with an eye for detail and professionalism.
- Enhance reports and presentations, using tools like Canva and PowerPoint, to make them visually compelling and aligned with the Beleza brand.

Social Media & Marketing Support
- Manage and create LinkedIn content, assist with blog posts, and support outreach efforts to strengthen our online presence.
- Conduct research to maintain a well-organized list of potential clients for proactive outreach.

Research & Lead Generation
- Perform in-depth research to identify potential clients and compile data to support business development, particularly for targeted campaigns within the Dean Institute and other academic initiatives.

Administrative & Financial Management
- Handle expense reconciliation, invoice tracking, and assist with invoicing as needed.
- Coordinate travel arrangements, including identifying hotels, booking flights, and managing logistics for business trips.

Creative Design & Presentation Building
- Transform text and data into polished presentations or proposals in Canva, PowerPoint, or other tools.
- Customize each presentation for specific clients, ensuring a high level of detail and brand consistency.

Key Qualifications:
Experience: Minimum of 3 years in an Executive Assistant role or similar, ideally within a client-focused or consulting environment.

Technical Proficiency: Expertise in Canva and PowerPoint; familiarity with CRM tools and scheduling software is a plus.

Communication Skills: Strong written and verbal communication skills; ability to draft, proofread, and polish high-quality materials.

Detail-Oriented: Consistently delivers accurate, thorough work without overlooking details.

Proactive Mindset: Anticipates needs, takes initiative, and approaches projects with a self-starter attitude.

Time Zone Availability: Able to work during Central Time Zone business hours (ideally 9am - 12pm).

Perks & Benefits:
-Flexibility in work environment with a focus on autonomy and results.
-Opportunity to be part of a mission-driven team and create impactful changes in the higher education and nonprofit sectors.
-Collaborative, supportive culture with avenues for personal and professional growth.

How to Apply:
Step 1: film a video of yourself answering these questions:

1. Why do you want to be apart of the Beleza team
2. My primary clients are University provosts and deans and the work that we do with them is strategic planning and organizational assessments. How would you help me identify new potential Finding new prospects? Walk me through step by step the ways that you would find them and how you would initially reach out to them.

Step 2: Email your video along with your resume to ----------

Step 3: After reviewing the video submissions, I’ll be reaching out to you to invite to an interview

NO APPLICATION WILL BE CONSIDERED WITHOUT INCLUDING A VIDEO!