Virtual Assistant for CEO Dashboard Setup & Project Structuring

Job Overview:
We are looking for a highly organized Virtual Assistant to help structure and centralize information for our ongoing projects and companies. The goal is to create a detailed dashboard and task management system for the CEO to get a high-level overview of progress, deadlines, and key metrics. An equally important aspect of this role is ensuring that all parts of the project are structured in a way that tasks can be easily delegated to other tea ---------- mbers or virtual assistants.

Key Responsibilities:

• Collect, organize, and structure data from all active projects and companies.
• Set up a comprehensive dashboard using Notion for visual project tracking, ensuring the overview allows for quick understanding of project progress.
• Provide an overview of all existing information, including services and websites the company uses.
• Maintain the CEO’s dashboard by integrating partly automated systems and partly input from other tea ---------- mbers. Ensure it can also be updated via less demanding verbal input, email, or WhatsApp communication from the CEO.
• Develop a task management system, assigning tasks and deadlines across projects.
• Ensure that all project components are organized in a way that allows easy delegation to other tea ---------- mbers or virtual assistants.
• Implement a weekly reporting system to summarize project statuses and key performance indicators (KPIs).
• Communicate via video chat daily or every other day, interpreting verbal instructions given through Q&A and braindump sessions, and translating them into actionable tasks and systems.

Skills & Qualifications:

• Proficiency in Notion (preferably).
• Excellent organizational and multitasking skills.
• Strong communication skills, with the ability to understand and process verbal instructions efficiently.
• Strong Listening Skills: Must have experience working with CEOs or managers who communicate verbally, especially in fast-paced environments where instructions may not always be structured.
• At least a Bachelor’s or Master’s degree in a relevant field.
• Experience with project management and dashboard creation.
• Ability to take a Q&A and braindump approach and convert it into structured work tasks and reports.
• Experience in structuring projects in a way that allows easy delegation to other tea ---------- mbers or assistants.
• Detail-oriented, with the ability to deliver concise reports and summaries.

Work Hours: Flexible, but must be available for daily or every other day video chat communication with the CEO to receive verbal instructions and updates.