Executive assistant for a Software company

We are looking for a proactive, all round executive assistant with strong technical and marketing skills.

Who are we:
We are a software agency based in the UK and UAE, building apps for Startup founders around the world. We have a fully remote setup. We are a small but growing team - where delivering quality to our clients is the #1 priority and have an open and informal team culture based on trust and transparency.

Who you’ll be working with:

You’ll be working closely with our founders and management team, making sure they can focus on what they do best.

How we define your success:
The founder has time to focus on the big things.
You took items of his plate.

Typical Things on your plate:

Marketing Support:
Content Creation: Draft and post content on LinkedIn, Twitter, and other forums. This includes creating visuals, formatting posts, and engaging with followers by responding to comments.
Social Media Monitoring: Track post analytics. Keep an eye on relevant communities, identifying opportunities to engage and be visible.

Operations:
Invoicing and Bookkeeping: Prepare and send invoices, reconcile payments using Xero, and follow up with clients on outstanding payments (SOP provided).
Client Communication: Handle email correspondence, keeping the founders’ inbox organized and ensuring timely responses.
Calendar Management: Keep track of scheduling, rescheduling, and any time-sensitive tasks to ensure everything runs smoothly.
Client Onboarding: Guide new clients through the onboarding process, set up necessary tools like ClickUp to ensure a smooth start.

General Admin Support:
Reminders and Follow-ups: You are excellent at managing your tasks. You take notes during meetings and ensure that follow-up tasks are completed.
Task Management: Use ClickUp to track and manage tasks, ensuring that nothing falls through the cracks.
SOPs and Automation: Update standard operating procedures (SOPs) as needed and identify opportunities to automate tasks using tools like Zapier or ---------- .
Candidate Screening: Review incoming resumes, shortlist candidates for technical roles, and assist in coordinating interviews.

Personal Assistance:
Bills and Payments: Handle personal tasks like paying bills, making regular transfers, and ordering items online.
Travel and Research: Assist with booking travel, researching personal projects, and handling other miscellaneous tasks that might come up.

To succeed in this role, you most likely have:
Experience in emptying out the plate of tasks founders/CEO’s
Super strong English communication skills
Dares to ask questions
Discretion – we work with highly sensitive information
Superhuman organization skills
Business acumen – you understand the agenda of the management team and know what to prioritize
Flexibility & adaptability
Proactive approach – don’t wait for someone to give you a task, but ask ‘what can I take off your plate?’
Working hours that overlap with GST timezone

What is in it for you:
A key role in a young and dynamic team that is changing the future of our clients
Working closely with 2 complementary founders
Working with in a open, supportive and positive team culture
A setting where initiative is appreciated and rewarded

Benefits
· Competitive salary
· Training budget and time
· Working hours: Our regular working hours are 8am GST- 6pm.
We’d like for you to triage all email before 6am GST.
We normally post content at 6pm GST
Other working time is flexible – you set your own work rhythm, with the only requirement that at least 60-70% of your standard work hours fall between 8am-6pm GST and meeting times are respected and you are available on Slack for quick turnarounds.
Application process
Click the link to complete the application form - ---------- / ---------- /f/6a70c-46291/P96SAWOTV5NY5UMFB3
We’ll review your application and share with you a test task to complete
Upon successful completion of the test tasks, you will be invited to interview with the management team