Virtual Administrative Assistant for Event Coordination

Job Description:
Seeking a proactive Virtual Administrative Assistant fluent in English to coordinate workshops, speaking engagements, book signings, interviews, and other revenue-generating events. The ideal candidate can make phone calls within the U.S., has excellent organizational skills, and can communicate professionally. An NDA and confidentiality agreement are required for this role. This is a part-time, ongoing position.
Responsibilities:
Identify and secure opportunities for workshops, speaking engagements, book signings, and interviews.
Reach out to event organizers, media outlets, and companies via phone and email.
Plan and coordinate webinars, online workshops, corporate training sessions, and consulting services.
Assist in arranging interviews and media appearances to increase visibility.
Draft and send professional emails, proposals, and press materials.
Make phone calls to U.S. contacts to negotiate and confirm event details.
Assist with travel arrangements and itinerary planning.
Prepare and send necessary materials ahead of events (bios, headshots, presentations).
Handle other administrative tasks related to event planning as needed.
Requirements:
Fluent in English, with excellent verbal and written communication skills.
Comfortable making phone calls to contacts within the United States.
Previous experience as an administrative or virtual assistant, preferably in event coordination.
Strong organizational and time-management abilities.
Proficient with email, calendars, and basic office software.
Ability to represent professionally and maintain confidentiality.
Detail-oriented and capable of multitasking.
Positive attitude and willingness to learn.
Required to sign an NDA and confidentiality agreement to ensure the protection of proprietary information and strategies.
How to Apply:
Provide your resume and hourly rate
Briefly explain why you're a good fit for this role.
Highlight relevant experience in event coordination and administrative support.
Confirm your ability to start immediately and deliver on a daily basis.