Deals Administrator

Ideal Candidate must be a quick learner, self-proficient, proactive, and able to excel in a leadership role. The ideal candidate should also have the following skills and qualifications:

Minimum 6 Months real estate deal secretary experience required (ideally from an office with 50+ active agents)

Strong knowledge of Wolf Connect, Broker Wolf, Webforms and MLS
Possess a professional and pleasant demeanor and be organized
Possess an advanced knowledge of the various Microsoft Office applications (word, excel, power point, publisher), Outlook, Internet and Adobe.
The candidates must be able to multi-task and effectively organize responsibilities and handle a fast paced working environment
Must be comfortable using general office equipment such as scanners, photocopiers, and fax machines.
Strong verbal and written communication skills, exceptional interpersonal and customer service skills are all a must
Responsibilities include but are not limited to:

Inputting all deals into the required systems
Closing all trades
Reviewing of all offers, listing paperwork, etc.
Communicate with staff, salespeople and cooperating agents to ensure all documents are in order
Reporting, i.e. listing inventory, pending trades, etc.
Daily Banking if required
Faxing, photocopying and filing as needed
Responsible for accounts payable and trade receivables (if required)
Accuracy of accounts receivable and trade accounting (if required)
Review invoices ensuring appropriate approvals & support/back-up
Potentially managing front desk reception team
Potentially creating monthly schedule for front desk reception team
Keeping team up to date on any changes and implementation they need to be aware of
Other accounting and reporting duties may be assigned
Covering front-desk for full-time receptionist if required on occasion
If you meet the above description and are looking for a wonderful opportunity to work for a well-established company, please forward your resume
Job Types: Full-time, Permanent